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MINUTES Page 10 City of San Leandro City Council and San Leandro Redevelopment Agency Joint Meeting-March 21, 2005 Vice Mayor Badger asked for clarification regarding the funding for Sister City official visits. He expressed concern that one section of the guidelines states that expenses for visitors from Sister Cities will not be funded nor reimbursed, while another section refers to expenses for official visits by San Leandro officials being paid by the host city. Councilmember Grant clarified the intent of the language, noting that the City of San Leandro would not request funding from the host city for an official visit; however, any payment of expenses offered by the Sister City would be taken into consideration. Councilmember Grant suggested that Councilmembers read through the guidelines and highlight those areas on which they have questions or would like more clarity and refer those items back to the Human Relations Committee. Mayor Young suggested that perhaps the language in the guidelines could be made more general. Councilmember Grant noted that the Committee had discussed the matter and opted to provide more specificity, so that the guidelines were less open to interpretation. Mayor Young commented that since there is no urgency to adopt the guidelines, the matter could be referred back to the Human Relations Committee for further refinement, and the Committee could review the invitation from Ponta Delgada at the same time. Councilmember Santos commented that if a member of the Council is interested in participating in an official visit and is willing to pay his or her own way, that individual should have the right to go, and the Committee should not dictate who should and should not go. Mayor Young suggested that Councilmember Santos write down his comments and forward them to the Human Relations Committee. Councilmember Grant acknowledged the diligent work of Community Relations Representative Kathy Ornelas in researching the information for the Sister City guidelines. Mayor Young concurred, noting Ms. Ornelas did a stellar job. This matter was referred back to the Human Relations Committee for further refinement. C. Matter of Nomination of Members to Planning Commission. . Minute Order No. 2005-010, Nomination of Member to Planning Commission (District 2)-Rene A. Ponder. (1018) The City Council approved the nomination of Rene A. Ponder to the Planning Commission (District 2). M/S/C Grant and Badger. Ayes: 7; Noes: 0 . Minute Order No. 2005-011, Nomination of Member to Planning Commission (District 4)-Thomas C. Dlugosh. (1018)