Minutes 2003 0721 - Laserfiche WebLink

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l\HNUTES City of San Leandro City Council and San Leandro Redevelopment Agency Joint Meeting-July 21,2003 Page 11 9. ITEMS REMOVED FROM CONSENT CALENDAR Public comments are limited to 3 minutes per person per item. 8.S. Resolution No. 2003-182, Resolution Approving Contractual Services Agreement with Collaborative Design Architects, Inc. Relating to the New Bookstore and Retail Area in the Main Library, Project No. 210-38-225 (provides design services for a new bookstore and retail area in the Main Library, approximately 600 square feet). Cost: $40,664. Funding: Miscellaneous Engineering Study, Approved by the City Manager in 2003. (2323) Councilmember Nardine expressed concerns about the contractor, Collaborative Design Architects, Inc. (CDA), noting issues with work previously performed. City Manager J erm ani s stated he has received assurances from both the Library and Engineering and Transportation Departments that contracting with the same architect is the best approach to achieving overall design consistency, and Engineering and Transportation will perform a careful review of the construction drawings. Mr. Jermanis noted the construction costs would be paid by the Library Foundation. Mayor Young asked if the items removed from City Connections at the Bayfair Mall will be relocated to this new retail area. Mr. J ermanis confirmed all the sales of City souvenirs will take place at this facility. Councilmember Grant expressed concern regarding awarding the contract to CD A, given the City's past experience with this company. Mayor Young indicated that perhaps architect Rick Mason expressed interest in working on this proj ect since he had superior knowledge of the design of the library. Mr. J ermanis stated staff fully understands the concerns of the Council and that the City will not proceed with the construction phase of the project until Engineering staff has reviewed the construction drawings and is satisfied the bid for the construction contract will proceed without incident. Mr. Jermanis further stated staff are confident regarding CDA's ability to do the job but due to the concerns expressed by Council would be willing to find another architect to perform the work. Mayor Young asked how long the proj ect would be delayed in order to locate another architect. Engineering and Transportation Director Uche Udemezue described the considerations made by staff in the selection of CDA for the project, including the quality of the design work and the dedication and commitment to the project. Mr. Ude1nezue noted other architectural fin11s which had expressed interest in the project would have associates do the design work whereas CD A was willing to dedicate a plincipal. Mr. Udemezue estimated it would take approximately two months to select another contractor, and the cost would be higher. He added the Library Foundation and Library Director were both comfortable with the selection of CDA as the contractor and Rick Mason as the designer.