Finance Highlights 2008 0115 - Laserfiche WebLink

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Committee Recommendation The Committee did not have any recommendations. 2. Discussion Regarding Increase in Signature Limits for Consulting Services Agreements Carter reviewed current policy for approving Consulting Service Agreements (CSAs) with the Committee, which is as follows: services less than $Sk can be approved by the department; $Sk - $24,999 require approval of form by the City Attorney and approval from the City Manager; $25k and over require approval from City Council. Carter recognized the cost increases to Consulting Service Agreement limits are due to inflation. Contracts are now going over the $25k limit. Staff is recommending increasing the limit to the following: services less than $ l Ok can be approved by the department; $ l Ok - $49,999 can be approved by the City Manager; and $SOk and over must be approved by Council. Vice Mayor Grant stated that she would like to see additional checks and balances with respect to Consultant Services Agreements overall. Budget & Compliance Manager Perini indicated that there is a project in progress to create a database to assist in keeping track of all agreements entered into with the City. Staff further indicated that it would develop additional language that would require the approval of the City Manager for any CSA that would cause a specific vendor to exceed $25,000 in total business from the City. This additional requirement will allow the City Manager to monitor smaller CSA contracts which in the aggregate, for a specific vendor, might exceed $25,000. Committee Recommendation The Committee recommends the City Council consider approval of the increase in Signature Limits so long as there is language included in the policy that will prohibit departments from entering into several low dollar agreements with the same vendors to avoid having to obtain either the City Manager or Council approval. 3. Discussion of the Fiscal Year 2008-09 Budget Message and Budget Calendar. Jermanis reported that the Budget Kick-off was on January 11, 2007. While there will be the obvious increases due to inflation, the message to departments for the upcoming fiscal year is "Hold-the-Line" while still continuing to replicate the same level of services Highlights of the calendar were discussed. Mayor Santos and Vice Mayor Grant indicated the need for public input and suggested Town Hall meetings. 4. Discussion Regarding Future Finance Committee Meeting Dates The Finance Committee agreed to continue having the meetings on the third Tuesday of the month from 4:OOpm - 5:30pm. 5. Public Comments None 2