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PART V. MONITORING STANDARDS AND <br />PROCEDURES <br />The City developed and implemented written CDBG and HOME monitoring procedures during <br />FY 2003-04. The procedures include a monitoring check sheet, an outline of the steps in the <br />monitoring process, guidance on providing technical assistance, regular (e.g. quarterly) reporting <br />requirements and coordinating on-site monitoring visits. On-site visits are typically scheduled <br />for CDBG subrecipients whom staff identify as having or likely to have serious problems. City <br />staff plan to monitor most or all subrecipients in FY 2007-08. Monitoring visits not completed <br />in FY 2007-08 will be completed in FY 2008-09. If CDBG subrecipients continue to operate <br />successfully in compliance with HUD requirements, staff conducts on-site visits periodically. <br />Staff also monitor subrecipients through file evaluation (e.g. quarterly reports, application). <br />Quarterly report forms were revised in FY 2006-07 to make this evaluation process more <br />effective for the CDBG grantee and subrecipients. <br />The City has incorporated HUD's new performance measurement system to include standardized <br />objectives, outcome measures, and indicators into this Action Plan where feasible. When <br />available, staff will participate in any IDIS or other training that HUD provides and continue to <br />keep abreast of updated information about this new performance measurement system. <br />Draft Action Plan - FY2008-09 <br />City of San Leandro <br />Page 17 <br />