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CITY OF SAN LEANDRO <br />STAFF REPORT <br />DATE: <br />TO: <br />FROM: <br />BY: <br />September 15, 2008 <br />Stephen L. Hollister, Interim City Manager <br />Michael Bakaldin, Public Works Director <br />APPROVED AND <br />FORWARDED <br />TO CITY COUNCIL <br />Stephen L. Hollister <br />Interim City Manager <br />Debbie Pollart, Facilities & Open Space Manager <br />SUBJECT PROJECT/PROJECT DESCRIPTION: <br />RESOLUTION APPROVING A CONSULTING SERVICES AGREEMENT BETWEEN THE <br />CITY OF SAN LEANDRO AND CH2M HILL ENGINEERS, INC., FOR A FACILITIES <br />CONDITION ASSESSMENT <br />SUMMARY AND RECOMMENDATION <br />Staff recommends Council approve the Consulting Services Agreement with CH2M HILL for a <br />fixed fee of $60,000 (including expenses) to perform a Facilities Conditions Assessment on City <br />buildings. <br />BACKGROUND <br />The Public Works Capital Replacement Program sets the schedule for the replacement of major <br />building components for all City buildings, subject to funding availability. The Facilities <br />Condition Assessment will provide a comprehensive audit of 45 City facilities. The physical <br />audit will consist of a comprehensive view of all workspace, mechanicaUelectrical rooms, <br />storage, support areas, equipment pads, exterior closure, and grounds, noting any observed <br />deficiencies. All building infrastructure and support equipment will be inspected for defects, <br />normal life expectancy and deferred maintenance issues. (A roof survey was completed <br />separately in 2006 and was utilized to formulate the on-going roof repair projects). The intent of <br />this effort is to use the report findings and summary cost estimates to define and quantify the <br />extent of any deferred maintenance, to develop a prioritization schedule for the capital <br />replacement program, and to develop budgetary requirements. <br />Current City Council Policy <br />Not applicable. <br />Previous City Council Action(s) <br />Not applicable. <br />City Council Committee Review and Action <br />Not applicable. <br />Applicable General Plan Policy <br />