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CITY OF SAN LEANDRO <br />STAFF REPORT <br />DATE: October 20, 2008 <br />TO: Stephen L. Hollister, Interim City ` anager <br />FROM: Uchenna Udemezue, Director <br />Engineering and Transportation department <br />BY: Kenneth Joseph, City Engineer <br />SUBJECT PROJECT/PROJECT DESCRIP ION: <br />APPROVED AND <br />FORWARDED <br />TO CITY COUNCIL <br />~~-~~%~~ <br />Stephen L. Hollister <br />Interim City Manager <br />RESOLUTION APPROVING A CONTRACTUAL SERVICES AGREEMENT WITH <br />BELDEN CONSULTING ENGINEERS RELATED TO THE CITY HALL HVAC PHASE II <br />PROJECT, PROTECT NO. 210-18-130 <br />SUMMARY AND RECOMMENDATION <br />Staff recommends approval of a contractual services agreement with Belden Consulting <br />Engineers in the amount of $261,400 to provide design services for the subject project. <br />BACKGROUND <br />San Leandro City Hall, located at 835 E. 14t~' Street, was originally constructed in 1938. In <br />1962, the south wing was added. In circa 1995, the north wing was added and the existing (1938 <br />original and 1962 south wing) building was extensively remodeled. The major HVAC <br />equipment components were installed between 1992 and 1995 and are nearing the end of their <br />useful life. <br />This project is the second of three phases to upgrade the HVAC systems serving City Hall. The <br />first phase, completed in 2007, replaced the hot water boilers. This second phase will address <br />the cooling of City Hall by replacing individual refrigerant units with a central chilled water <br />system. This phase will include design of the chilled water system for the entire building, plus <br />installation of equipment serving the southern half of the building. Equipment serving the <br />remaining northern portion of the building will be installed in the future third phase. <br />Analysis <br />Staff requested proposals from several mechanical engineering firms. Three responses were <br />received, and Belden Consulting Engineers was selected as the most suitable consultant to serve <br />the project design. Belden Consulting Engineers has provided professional services for many <br />commercial, industrial and public clients and has been in business for more than 40 years. <br />Belden Consulting Engineers is very familiar with the City Hall HVAC system, having recently <br />completed design services for Phase I. <br />