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no expectation that the City will fund travel or lodging expenses for visitors from Friendship Cities. E. The City may terminate a Sister City or Friendship City affiliation if, after considering such factors as community involvement, length of no contact or visits, funding, etc., it determines that continuation of the affiliation is not in the best interest of the City. VL City Official Visits to Sister Cities and Friendship Cities When a City Councilmember initiates a request to visit a Sister City or Friendship City, such request will be made in writing to the City Council on the attached form, which includes information regarding the proposed itinerary, how the travel and expenses will be funded, and other assistance the City will be asked to provide (i.e. gifts to be presented by the Councilmember). The Civic and Cultural Committee will make a recommendation to the City Council, including a recommended budget for the visit. The Mayor will send appropriate correspondence to the Mayor of the Sister City or Friendship City. When an invitation is received from a Sister City or Friendship City for San Leandro officials to visit that city, the City Council shall review the invitation or request, including what expenses, if any, have been offered by the Sister City. The City Council will then consider recommendations from the City Council Civic and Cultural Committee regarding who will represent the City and how the travel and expenses shall be funded. In either case, if the amount of funds allocated by the City Council for the travel do not adequately cover all of the anticipated or actual expenses, the Councilmember or Mayor may use a portion of his/her Council District Transportation and Training budget in lieu of attendance at a conference or training during that fiscal year. To the extent possible, the Mayor or Councilmember anticipating travel to a Sister City or Friendship City should submit the request to the Civic and Cultural Committee during the budget preparation process for the fiscal year in which travel is anticipated. If this is not possible, the City Council may authorize the City Manager to fund the travel through the use of General Fund contingency funds. In accordance with the City's policy on travel and reimbursements (Resolution 2006-079), costs for spouses, family members, and other third parties shall not be reimbursed. Lodging will be paid for at the single-room rate; payment for additional costs for higher occupancy lodging will be the responsibility of the Councilmember/Mayor. The cost for any private travel associated with the Sister City/Friendship City visit (i.e. extra excursions or travel to other cities or countries) will be the responsibility of the Mayor or Councilmember. If City staff is assigned to accompany the Mayor or Councilmember on Sister City or Friendship City travel, the above guidelines will apply to funding of staff travel as welb