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pipe locations into the project plans. Potholing involves coring into the existing street pavement, vacuuming out the existing material inside the core, visually locating the existing underground utilities, and backfilling the hole with slurry to street grade. Analysis A Request for Proposal (RFP) was sent out on December 8, 2008 for utility location services to Cruz Brothers Locators of Scotts Valley; EXARO Technologies Corporation of South San Francisco; and Subdynamic Locating Services of San Jose. The scope of work in this RFP required that the contractor pothole gas and water mains every 300 feet and also every gas or water service lateral. Only Cruz Brothers Locators and EXARO Technologies Corporation responded to the RFP, but the cost of the work was too high, so both proposals were rejected. A second RFP was sent out on December 24, 2008 with a reduced scope of work. The sampling interval of the mains was increased from 300 feet to 500 feet and only a handful of service laterals are to be potholed on each street. EXARO Technologies Corporation provided the lowest proposed cost at $42,801. EXARO Technologies Corporation was incorporated in March 2005, and since then its clients have included: Bay Area Rapid Transit (BART); Valley Transportation Authority (VTA); California Department of Transportation (Caltrans); and Caltrain. EXARO Technologies Corporation has located many types of underground utilities, such as Kinder Morgan high pressure fuel lines, Pacific Gas and Electric (PG&E) gas terminals and electric substations, high pressure force mains, and fiber optics lines. EXARO Technologies Corporation holds a "Class A - General Engineering Contractor" license and a "Hazardous Substance Removal" Certificate in the State of California. All its foremen and technicians are "Qualified Operators" in vacuum excavation utility locating per Title 1 Section 4216 of the Government Code. The City of San Leandro has hired EXARO Technologies Corporation for various projects over the past few years, including the Annual Overlay/Rehabilitation project for FY 2006-07 and FY 2007-08. It is expected that EXARO Technologies Corporation will do an excellent job of locating the existing underground high-risk utilities at a competitive cost, and therefore, Staff recommends approval of this contract. Current City Council Policy • Regular maintenance of City streets to ensure safe and efficient operation Previous City Council Action(s) Not Applicable City Council Committee Review and Action Not Applicable