8J Consent 2009 0409 - Laserfiche WebLink

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SECTION 1. The Shuttle Prog am. The Shuttle Program shall consist of a fleet of vans or small buses utilized for the transportation of BART riders from the San Leandro BART Station to employment areas in the West San Leandro industrial area. The map of the Shuttle Program is attached hereto as Exhibit 1 to this Agreement. The service area may be adjusted over time by the SLTMO consistent with the ordinance establishing the BID with the written approval of the City. The Shuttle Program shall provide rides to employees free of charge. The Shuttle Program shall be administered by the SLTMO pursuant to the terms of this Agreement. SECTION 2. Provision of BID Services. The SLTMO shall provide, manage, and administer all district improvements, activities, and services, including the Shuttle Program pursuant to the SLTMO By-Laws. Said By-Laws shall be submitted to the City. The City shall be notified of any changes in the By-Laws or Articles of Incorporation maintained by the SLTMO within 30 days of their adoption by the SLTMO Board of Directors. The SLTMO shall be fully responsible for developing, implementing, directing and operating the Shuttle Program and related activities. Except as otherwise set forth in this Agreement, neither the City Council, the City of San Leandro, the San Leandro Redevelopment Agency, nor its BID Advisory Board will provide or be responsible for the provision, management, or administration of any BID improvements or activities. SECTION 3. Budgets and Reporting. The SLTMO shall cooperate with the BID Advisory Board to prepare an annual budget for the management of the Shuttle Program and such budget shall include the sources and uses of funds for the Shuttle Program. The annual report shall be prepared in accordance with the requirements of the Parking and Business Improvement District Law of 1989. SECTION 4. Staff Support and Subcontracts. The SLTMO is an independent legal entity, and shall provide all necessary staff support for its activities. It may contract with the City of San Leandro or any other entity such that the City of San Leandro or other entity will be an independent contractor to the SLTMO to provide staff support, including but not limited to the following duties and responsibilities: A. Arrange, organize, staff and document monthly meetings of the SLTMO Board of Directors and the Executive Committee of the Board. Prepare all meeting agendas and summaries for review and approval by the SLTMO Board. Maintain all business records, ridership reports, contracts, meeting minutes, grant applications and invoices. B. In cooperation with the service provider, prepare detailed monthly ridership reports on shuttle operations for review by the SLTMO and the City. C. Create and distribute an Annual Report to the City and granting agencies and participate in the preparation of all necessary documents required for the West San Leandro Shuttle Business Improvement District (BID). D. Coordinate the fmancial reporting of the SLTMO. Prepare and submit appropriate fmancial documentation in a manner consistent with timely payment of invoices and submission of reports. E. Retain qualified accountant and coordinate the preparation and submittal of annual tax returns for the SLTMO. 2