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CITY OF SAN LEANDRO <br />CITY COUNCIL RULES AND COMMUNICATIONS COMMITTEE <br />May 26, 2009 <br />4:00 - 5:30 p.m. <br />San Leandro City Hall <br />835 East 14th Street <br />San Leandro, California <br />(City Manager's Large Conference Room) <br />HIGHLIGHTS <br />Committee Members <br />present: Mayor Tony Santos (Chair), Councilmembers Diana Souza and Bill <br />Stephens <br />City Staff present: Jacqui Diaz, Marian Handa, Steve Hollister, Kathleen Livermore, Kathy <br />Ornelas, Richard Pio Roda, Jayne Williams <br />Public present: Serena Chen, Paul Cununings, Charles Gilcrest, Jessica Lehman, Janice <br />Louie, Ralph Morales, Keisha Nzewi, Jim Prola, Dolores Tejada <br />Chair Santos called the meeting to order at 4:05 p.m. <br />1. Continued Discussion Regarding Combining the Planning Commission and Board of <br />Zoning Adjustments <br />Planning Manager Kathleen Livermore reported that staff held discussions with both the <br />Planning Commission and Board of Zoning Adjustments (BZA), sharing with them <br />information on the City's budget challenges and the idea of combining the two advisory <br />bodies. Based on these discussions, staff recommends that both the Planning Commission and <br />BZA be retained as they are currently constituted, and that the number of monthly meetings for <br />each body be reduced from two to one. Staff would forward for Council's approval the <br />required changes to the local codes to formalize the meeting schedule change. In making this <br />recommendation, Ms. Livermore cited the following benefits: retaining the two advisory <br />bodies, with their respective areas of expertise, supports the City's customer focus; staff time <br />savings would be realized by reducing the number of monthly meetings for each body; and <br />attendance at conferences and trainings would also be reduced. <br />