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B. A list of volunteers, professionals or other organizations committed to supporting the <br />program and responding in a timely fashion to overtures from the Sister City, to working <br />with City staff, and to representing the City of San Leandro with competence and integrity. <br />C. A budget for the first year of activities, showing the funds and/or commitments to contribute <br />materials, services or time to meet the budget requirements. <br />D. Plans for on-going financial and personal support of the relationship. <br />IV. Responsibilities of the City of San Leandro <br />A. Requests for establishing a Sister City affiliation and the community organization's <br />implementation plan and budget will be reviewed by the City Council Human Relations <br />Committee, with a recommendation to the City Council as appropriate. <br />B. When appropriate, the City will organize and carry out community receptions and/or events <br />to acknowledge the formal visit of the Mayor or other elected officials from a Sister City <br />when an invitation has been extended by the San Leandro Mayor or City Council, and when <br />that Sister City is not represented by a community organization (Ribeirao Preto, Ponta <br />Delgada, or Naga). The City Council Human Relations Committee will recommend the <br />reception and/or event activities. <br />C. Informal visits by Sister City dignitaries will be acknowledged by a meeting or luncheon <br />with the Mayor and/or City Councilmembers, depending upon the availability of City <br />officials and the visiting dignitaries. If advance planning permits, such plans for a meeting or <br />luncheon will be reviewed by the City Council Human Relations Committee. If the visit <br />does not provide adequate time for Committee review, the Mayor will report to the City <br />Council all official activities that took place during the visit. <br />D. Generally, the City will not fund travel nor reimburse for travel or lodging expenses for <br />visitors coming to San Leandro without prior approval by the City Council, and only for <br />those instances to reciprocate for prior hosted accommodations by the Sister City. <br />E. The City may terminate a Sister City affiliation if, after considering such factors as <br />community involvement, length of no contact or visits, funding, etc., it determines that <br />continuation of the affiliation is not in the best interest of the City. <br />V. City Official Visits to Sister Cities <br />When a City Councilmember initiates a request to visit a Sister City, such request will be made <br />in writing to the City Council, including the proposed itinerary, how the travel and expenses will <br />be funded, and other assistance the City will be asked to provide (i.e. gifts to be presented by the <br />Councilmember). The Human Relations Committee will make a recommendation to the City <br />Council, including a recommended budget for the visit. The Mayor will send appropriate <br />correspondence to the Mayor of the Sister City. <br />When an invitation is received from a Sister City for San Leandro officials to visit that city, the <br />City Council shall review the invitation or request, including what expenses, if any, have been <br />offered by the Sister City. The City Council will then consider recommendations from the City <br />