Reso 2005-161 - Laserfiche WebLink

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WEST SAN LEANDRO SHUTTLE BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT FY 2005-06 Expenditures for Fiscal Year 2004-OS were approximately $40,000 less than the adopted budget. The cost for MV Transportation, increased 6% due to an increase in the hourly rate for service over the amount budgeted at the beginning of the fiscal year. The reduction in Staff Wages and Travel and Benefits' costs were a result of a voluntary reduction in compensation taken by the Executive Director during Fiscal Year 2004-05. The funds set aside for contingency were not needed during Fiscal Year 2004-05. At the conclusion of the 2004-OS fiscal year, net assets for the LINKS (cash less account payable) were $14,152. Attached to this report as Exhibit C is the Financial Statement for the San Leandro Transit Management Organization (SLTMO) for Fiscal Year 2004-05. There are several major changes to the LINKS budget for Fiscal Year 2005-06. First, both the original and revised budget for Fiscal Year 2005-06 includes a 25% increase for the shuttle provider. The increased cost is a direct result of the additional hours of operation for the LINKS. As part of the conditions of the LIFT grant, the LINKS increased the total number of service hours from eight to ten per day. Second, as a result of the maturation of the shuttle program and in an effort to control the overall cost of the program, the Advisory Board asked the SLTMO to change from paid employees to contract employees. Starting in January 2006, the Executive Director of the SLTMO will be paid as a consultant, and the SLTMO will no longer directly hire staff to operate the shuttle. As part of the overall cost savings effort, the overall duties of the Executive Director will be revised and reduced. The proposed duties of the Executive Director are attached to this report as Exhibit D. The change requested by the SLTMO will allow the LINKS to reduce the projected cost of staff wages from the original Fiscal Year 2005-06 budget of $73,000 to a revised budget of $57,600, a savings of $13,500. With the change to contract staffing, the LINKS will no longer rent office space from the Davis Street Family Resource Center. This will result in a decrease from the $6,000 amount in the original Fiscal Year 2005-06 budget to a revised budget of $2,400, a savings of $3,600. Third, beginning in July 2005, the City of San Leandro will provide accounting services for the LINKS. In prior years, accounting work for the LINKS was provided by the Executive Director, a contract accountant, and a CPA firm. All accounting functions will now be provided by the City of San Leandro Finance Department. Finally, the maturation of the shuttle program will also allow for the elimination of contingency funding from the Fiscal Year 2005-06 budget. The LINKS has an agreement in place where the Redevelopment Agency of San Leandro will provide the shuttle with up to $100,000 in funding on an as-needed basis. Given this provision, and the fact the Redevelopment Agency's commitment to the LINKS is approximately $43,000 for Fiscal Year 2005-06, the Advisory Board recommends eliminating the contingency funding line item from the Fiscal Year 2005-06 budget. Page 5 of 5