Agmt 2003 TJKM Transportation Consultants

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A.PPEN~~X A ACTIA REQUIREMENTS Applicable abridged excerpts from Agreement between ACTIA and City: ... All funds advanced by SPONSOR shall be accounted for by invoices detailing services performed and payments made, which. shall conform to the invoice format shown in EXHIBIT "C," "Request for Reimbursement." Approval of invoices will be contingent on the submittal of Progress Reports herein detailed and shown in EXHIBIT "C," "Project Progress Reports." ACTIA EXHIBIT "C" ACTIA EXPENDITURE REPORTING REQUIREMENTS FOR CAPITAL PROJECTS With the extension of Measure B passed by the voters in November 2000, a higher level of reporting and accountability by ACTIA is mandated in the voter approved Expenditure Plan. ACTIA will track the expenditures of Measure B dollars to vendors, whether they are prime consultants or Contractors or subcontractors and whether expenditures are for professional services, construction or construction management/inspection. Measure B expenditures are provided through a funding agreement between ACTIA and a SPONSOR which in turn enters into agreements with vendors. ACTIA will maintain a database of vendors that receive Measure B funds whether through an agreement with ACTIA or with a SPONSOR. ACTIA will require that the same information be provided for all contracts to be funded with Measure B dollars and this requirement is incorporated into the funding agreement between ACTIA and the SPONSOR. Request for reimbursement requirements are shown in Appendix A and reporting requirements are shown in Appendix B of this EXHIBIT. Requests for reimbursement from SPONSORS or invoices from vendors will not be considered for payment without the required information. Deficient submittals will be returned to the SPONSOR for re-submittal. Attachments: 1) ACTIA Expenditure Reporting Requirements -Requests for Reimbursement from Project Sponsors 2) ACTIA Expenditure Reporting Requirements Project Progress Report Page A-1