Agmt 2003 Winzler & Kelly Consulting Engineers (3)

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presentation. Contractor shall prepare minutes of the meetings. These meetings are assumed to occur at the same time as meetings for the Downtown Area Project. 3.5 Design Management Contractor shall provide overall project management and maintain effective communications with City staff throughout the duration of this phase. Within the first week following contract Notice To Proceed Contractor shall prepare a Project Work Plan that outlines the Contractor's approach, schedule, and identified deliverables. The Work Plan shall be distributed to the project team and our client representative. The Contractor's project manager shall hold a Design Concept Review meeting. This brainstorming session shall involve the Contractor's project team and in-house constructability specialists, and City staff. The Design Concept Review shall discuss the project approach, identify critical issues, and suggest alternative solutions as appropriate that provide enhanced function or reduced cost. With each monthly invoice, Contractor shall provide a project status report that updates the schedule, outlines work completed, and budget expenditures. This status report allows the Contractor's project manager and City representative to identify and resolve schedule or budget issues early. Deliverables: Project Work Plan, Monthly Status Reports 4.0 CONSTRUCTION DOCUMENTS /DESIGN DEVELOPMENT (30% Submittal) 4.1 Verify Existing Site Conditions Contractor will field check Topographic Survey Map provided by the City's Surveying Consultant. Provided survey to contain the following data: • Spat elevations to hundredths of a foot at all building entrances (where streetscape work required), building corners, tops of curbs, gutter grades, drainage inlet grades, utility vaults, and other similar features. • Horizontal positions of all curbs, gutter, and vaults sizes and orientation, tree sizes, valve boxes, control monuments, walls, utilities, and utility boxes. • Underground vaults that have manhole covers will have the exterior limits of vaults dashed and shown. • Electronic files will be expected to have all grade breaks defined such that cross sections when generated show the true field condition. Contractor shall field review as-built drawings in the field to determine if horizontal position of all utilities with in the street and sidewalk section are properly shown. CSA-Winzler and Kelly Page 7 of 28 Davis St/East 14~' St Lighting and Pedestrian Enhancements Project No. 962-83-062