Agmt 2003 BKF Engineers - Laserfiche WebLink

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Task 1.3 -Community Meetings Contractor shall attend Community meetings with the City. Contractor shall attend four (4) community/business meetings to support City in establishing community concerns and presenting project elements. The City will determine the meeting times and venue.. Contractor shall prepare and distribute meeting minutes to meeting participants. Task 1.~4 -Monthly Progress Reporting Contractor shall prepare monthly progress reports in accordance with ACTIA requirements. For each monthly report, Contractor shall prepare a brief Project status report summarizing the work accomplished, the status of work in progress, an updated project schedule, and any foreseeable problems with meeting the schedule or budget. Progress Reports shall be delivered to the City by the second Tuesday of each month for the duration of the Agreement. The Contractor's monthly Progress Report will be included in the City's Progress Report issued to ACTIA on a monthly basis. The details of the City's reporting requirements and a sample of the Project Progress Report form to be submitted by the City is included in Appendix A for the Contractor's reference. Task 1.5 -Project Coordination Contractor shall coordinate the design process with the appropriate local, regional, state, and/or federal jurisdictions, impacted by the Project, other City designated consultants associated with Project and the Project team throughout the Project. Copies of all correspondence to external parties shall be distributed to City. Task 1.6 -Design Development Contractor shall supervise and monitor the design development of the Project team throughout the Project. Task 1 Deliverables • Project Schedule and Budget • Monthly Progress Reports • Project meeting minutes • Copies of all correspondence with the Project team and all external parties Task 2: Preliminary Investigations /Data Collection Contractor shall gather survey data, collect and review available record drawings of Project Area. Contractor shall prepare a Geotechnical Design Report. Task 2.1 -Data Collection and Review Contractor shall collect and review available reports, design drawings, and record drawings for the Project. Contractor shall use information from existing reports and drawings, field verifying as required to insure accuracy, as much as possible in the development of the project drawings. Contractual Services Agreement Design Services Page 4 of 38 Revised 5-02 Westgate Extension to Williams Street Project, Project No. 03-144-39-003, ACTIA Project No. l 8