8E Consent 2009 1207 - Laserfiche WebLink

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amount requested and amounts debited toward each line item on the approved budget. This document shall be called an "Invoice" and shall track disbursements made by budget line item, current requests, and amount remaining in the budget line item. Line Item Total Budget Previous Current Balance Re uests Re uest Remainin b. All invoices shall be paid no more than monthly with supporting documentation of actual costs incurred during the period of time covered by the invoice. If under a specific line item, Contractor has more than one form of back up or supporting documentation, Contractor must summarize the documentation and include a subtotal of items which add up to the line item total Invoices must be properly organized and are subject to return to Contractor if they are not. c. Requests for funding draw or reimbursement must be received within 60 days of the end of each month or period covered. d. All funds disbursed to Contractor must be expended within fifteen (15) days of approval of the receipt of funds. The final disbursement shall be requested by Contractor not less than sixty (60) days before program completion. e. Any adjustments made by the fiscal auditors at the year-end audit, under the AICPA guidelines and other relevant federal regulations, should be brought to the attention of County staff for reconciliation. £ Contractor is responsible for reporting any matching funds used on this project which do not originate from County sources. These funds can include funding to cover staff working on this project, but paid from another source of funds. 5. REQUESTS FOR ADJUSTMENTS TO BUDGET LINE ITEMS Once the line item budget has been approved, there can be no more than four (4) requests for adjustments to the budget during the contract period per Subject Property, including any final adjustments done at the end of the project, unless otherwise approved by the Housing Director or her designee, which approval shall not be unreasonably withheld. Any change in the budget that results in lower costs shall be communicated to County immediately. If Housing Director or her designee determines that the total amount of funds under this contract exceeds the amount necessary to complete the project, Housing Director of her designee may adjust the contract accordingly. The budget amendment should be on letterhead, must contain an original signature, and must track the requested change by line item, showing original budget amount, balance expended to date, remaining funding by each line item, the amount to be moved between line items, and the final new budget amount. Budget amendments take between two anal three weeks to process, and must be processed prior to receipt of an invoice requesting funding under the