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GENERAL TERMS AND CONDITIONS <br />1. PURPOSE AND SCOPE: The County, through the Registrar, and the Cities <br />hereby enter into this MOU for the purpose of having the Cities reimburse the <br />Registrar for conducting certain, local RCV elections as set forth below. Each <br />City shall reimburse the Registrar for its Proportionate Share of the costs incurred <br />by the Registrar, as set forth in this MOU. <br />2. EFFECTIVE DATE OF AGREEMENT: This MOU shall be effective when the <br />Secretary of State approves the Sequoia voting system for RCV use in Alameda <br />County and the Registrar notifies the Cities that it is capable of implementing <br />RCV in the November 2010 election. <br />3. DESCRIPTION OF SERVICES AND RESPONSIBILITIES: <br />a. General Scope of Services for the Re istrar: The Registrar will enter into an <br />agreement or amendment to its contract with Sequoia, Inc. to upgrade its <br />voting equipment and software so that it can conduct RCV elections in <br />November 2010 per the Cities' requests and/or needs. The Registrar will <br />thereafter conduct RCV elections in November 2010 per the Cities' requests <br />and/or needs, including any voter education, outreach, poll worker training and <br />other similar activities that are required by the Secretary of State as a condition of <br />certification. The Registrar will also conduct any necessary maintenance to the <br />RCV-enabled equipment and software on an ongoing basis. The Registrar shall <br />provide monthly reports of these activities. <br />The County acknowledges that the City of Oakland will be legally bound to <br />use RCV in its November 2010 elections once it forgoes calling a June 2010 <br />Nominating Election in favor of an RCV election in November. The Registrar <br />will make every effort to implement and conduct an RCV election for <br />November 2010. <br />Given the nature of RCV voting, the Registrar shall not, under any <br />circumstances, provide any RCV election results until all of the ballots have <br />been tallied, including, but not limited to, vote by mail, provisional, and early <br />voting ballots. The Registrar will provide only final election results once all of <br />the ballots have been tallied. <br />b. General Responsibilities of the Cities: Each City agrees to reimburse the <br />Registrar for its Proportionate Share of the Setup Costs that are incurred in order <br />to obtain from Sequoia, Inc. an RCV system that is approved for use by the <br />