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C. Financial Documentation 1) The Union shall, within sixty (60) days after the end of each fiscal year, make available to the City financial documentation, which shall meet the requirements of Government Code section 3502.2. 2) The City agrees to provide the Union the name, department, class, and payroll deduction status of all unit employees on a monthly basis. D Petition, Election and Challenge 1) If a petition is filed with the City which represents an election rescinding agency shop and such petition contains signatures collected within aforty-five (45) day period, of at least thirty percent (30%) of the employees in the bargaining unit, an election will be held. Such election may be held only once during the term of this Agreement. The verification of the petition and the election shall be conducted by State Conciliation Service. Voting shall be by secret ballot, and a majority vote of all employees in the bargaining unit shall be required to rescind agency shop. 2) A unit employee who is subject to the payment of an agency shop fee hereunder has certain legal rights to object to that part of the fee payable by him or her which represents the employee's additional pro-rata share of expenditures by the Union that is utilized for expenditures not incurred for the purpose of performing the duties incident to effective representation in employer-employee relations. An employee wishing to exercise these rights must contact the Union. E. Hold Harmless The Union agrees to indemnify and defend the City and its officers, employees and agents against all claims, proceeding and liability arising, directly or indirectly, out of any actions taken or not taken by or on behalf of the City under this Section. In addition, the Union shall refund to the City of San Leandro any amounts paid to or upon presentation of supporting evidence. Section 3. Advance Notice Except in cases of emergency as provided in this section, the City Council and boards and commissions designated by law or by the City Council, shall give reasonable written notice to the Union of any ordinance, rule, resolution or regulation directly relating to matters within the scope of representation, including matters subject to consultation, proposed to be adopted by the City Council or such boards and commissions and shall give such recognized Union the opportunity to meet with the City Council or such boards and commissions. The Union shall give reasonable written notice to the Municipal Employee Relations Officer of any matter within the scope of representation, including matters subject to consultation, proposed to be communicated to the City Council or such boards and commissions. In cases of emergency when the City Council or such boards and commissions determine that an ordinance, rule, resolution or regulation must be adopted immediately without prior notice or meeting with the Union, the City Council or such boards and commissions shall provide such notice and opportunity to meet at the earliest practicable time following the adoption of such ordinance, rule, resolution, or regulation. 3