Agmt 2010 Alameda County - Laserfiche WebLink

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GENERAL TERMS AND CONDITIONS PURPOSE AND SCOPE: The County, through the Registrar, and the Cities hereby enter into this MOU for the purpose of having the Cities reimburse the Registrar for conducting certain, local RCV elections as set forth below. Each City shall reimburse the Registrar for its Proportionate Share of the costs incurred by the Registrar, as set forth in this MOU. 2. EFFECTIVE DATE OF AGREEMENT: This MOU shall be effective when the Secretary of State approves the Sequoia voting system for RCV use in Alameda County and the Registrar notifies the Cities that it is capable of implementing RCV in the November 2010 election. 3. DESCRIPTION OF SERVICES AND RESPONSIBILITIES: a. General Scope of Services for the Re ig strar: The Registrar will enter into an agreement or amendment to its contract with Sequoia, Inc. to upgrade its voting equipment and software so that it can conduct RCV elections in November 2010 per the Cities' requests and/or needs. The Registrar will thereafter conduct RCV elections in November 2010 per the Cities' requests and/or needs, including any voter education, outreach, poll worker training and other similar activities that are required by the Secretary of State as a condition of certification. The Registrar will also conduct any necessary maintenance to the RCV-enabled equipment and software on an ongoing basis. The Registrar shall provide monthly reports of these activities. The County acknowledges that the City of Oakland will be legally bound to use RCV in its November 2010 elections once it forgoes calling a June 2010 Nominating Election in favor of an RCV election in November. The Registrar will make every effort to implement and conduct an RCV election for November 2010. Given the nature of RCV voting, the Registrar shall not, under any circumstances, provide any RCV election results until all of the ballots have been tallied, including, but not limited to, vote by mail, provisional, and early voting ballots. The Registrar will provide only final election results once all of the ballots have been tallied. b. General Responsibilities of the Cities: Each City agrees to reimburse the Registrar for its Proportionate Share of the Setup Costs that are incurred in order to obtain from Sequoia, Inc. an RCV system that is approved for use by the Secretary of State. These Setup Costs include the necessary hardware, firmware, and software upgrades, special mailings to voters regarding RCV, voter education, voter outreach, and poll worker training. Collectively, these costs shall be referred to as "Setup Costs". The Setup 2