8F Consent 2010 0315 - Laserfiche WebLink

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CITY OF SAN LEANDRO STAFF REPORT DATE: TO: FROM: BY: March 15, 2010 Stephen L. Hollister, City Manager Michael Bakaldin, Public Works Director M~ APPROVED AND FORWARDED TO CITY COUNCIL Stephen L. Hollister City Manager Debbie Pollart, Facilities & Open Space Manager SUBJECT PROJECT/PROJECT DESCRIPTION: RESOLUTION APPROVING A CONTRACTUAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN LEANDRO AND PACHECO BROTHERS GARDENING, INC. FOR CITYWIDE TURF MAINTENANCE AND PARK AREA WEED ABATEMENT SUMMARY AND RECOMMENDATION Staff recommends Council approve the Contractual Services Agreement with Pacheco Brothers, Gardening, Inc., for an annual amount of $101,522.70 ($8,460.23 per month), to perform citywide turf maintenance and park area weed abatement. BACKGROUND On November 25, 2009, the Public Works Department issued a Request for Proposals (RFP) for citywide turf maintenance and park area weed abatement. Six firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the six proposals were ranked according to points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company's financial condition (10 points). Total scores varied from a low of 49 to a high of 91 points out of 100. Pacheco Brothers Gardening, Inc., aHayward-based firm, was the firm with the highest score. Pacheco Brothers also had the lowest bid. The contract will extend through June 30, 2011, with the option for the City to extend it annually for four additional years. Current City Council Policy Not applicable. Previous City Council Action(s) Not applicable. City Council Committee Review and Action Not applicable.