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SAN LEANDRO ADMINISTRATIVE CODE TITLE 10 Chapter 7 HUMAN RESOURCES POLICY FOR EMPLOYEE COMPUTER PURCHASE PROGRAM &10.7.125: LOAN REPAYMENT Loan repayment will be made through payroll deductions on a semimonthly basis and will start on the first paycheck after payment to the vendor is made. The maximum repayment schedule is 48 pay periods (2 years). The minimum payment will be $20.00 per pay period. If a Program Participant terminates employment with the City before the loan is paid in full, the remaining balance will be deducted from the Participant's final paycheck (including wages, accrued sick leave, accrued vacation payoff, and for any other compensation available). The obligation owed to the City will have first priority over any other paycheck deductions. If the Program Participant's paycheck is insufficient to repay the loan in full, the City will issue to the Program Participant an invoice for the remaining amount, payable in full within fifteen (15) working days. &10.7.130: AGREEMENT A written agreement between the City and the Program Participant is required. The loan agreement will outline the responsibilities of the Participant, terms of the agreement, payroll deduction arrangements, and other conditions of the plan. &10.7.135: LIMITATIONS Loans will be made to Participants on a lottery-type basis until the loan pool is depleted. As funds become available through loan repayments, additional loans will be processed from afirst- come, first-served waiting list. Lottery and waiting list positions may not be purchased or swapped between Participants. After notification of eligibility, applicants will have two (2) weeks to make purchase decisions. If no decision is reached within two (2) weeks, the applicant will be dropped off the list or will be placed at the bottom of the list. X10.7.140: MAXIMUM PARTICIPATION The total amount outstanding to all Participants under this program at any given time will be $234,000 or less. This program maybe suspended at any time at the discretion of the City. &10.7.145: RESTRICTIONS ON TRANSFER OR ASSIGNMENT Each Participant in the plan agrees that the equipment and software made available under this plan will be restricted to the Participant's own use and that of his or her immediate family. Any reassignment or transfer of the equipment violates the agreement, cancels the right to participate in the plan, and requires immediate payoff of any outstanding loan balance. The Participant agrees to .maintain the equipment in good working order during the term of the loan. &10.7.150: INSURANCE Participants in this plan must ensure that their home or renter's insurance policy provides adequate protection of their equipment. The City will not assume any liability for damage or theft of equipment or software. 07-16-01 2