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BUILDING STANDARDS ADMINISTRATIVE >E (Part 1, Title 24, GC.R.) No refund will be allowed for projects upon which only the minimum fee has been paid. No refund will be allowed after a contract has been let for any ponion of the work except as pro- vided in Section 228.. Authority: Health & Safety Code Section 16022. Reference: Health & Safety Code Section 16009. 4-231. Fees. The filing fee required by DSA/ORS to accompany the submittal of project plans and specifications for essential ser- vices buildings shall be one and one-half percent (1.5%) of the first $1,000,000 of estimated cost and one and one-quarter per- cent (1.25%) of the excess of the estimated cost over $1,000,000 except that the minimum filing fee for any project shall be $250. The words "filing fee" mean the fee which must accompany the application and the words "further fee" mean the fee which shall be paid to DSA/ORS if the actual cost exceeds the estimated cost by more than 5 percent. The application for an essential services building is considered received when it, accompanied by the plans and specifications, structural design computations, site data and filing fee has been received by DSA/ORS and an application number has been assigned. An Essential Services Building Account is hereby established in the Architecture Public Fund for the purpose of crediting the application fees paid by state agencies into the state treasury. Authority: Health & Safety Code Sections 16022 and !6023. Reference: Health & Safety Code Sections 16006, 16007 and 16009. 4-232. Project Cost. For purposes of determining fees, both the estimated and acwal costs of the project shall be the total outlay for all work included in the approved plans and specifications (exclusive of fees paid, but not recovered, for architectural engi- neering, inspection and testing services) regardless of whether 'the funds are provided by the state, local government authorities or agencies, or by private groups or individuals. In the event a building is converted to essential services building use, the cost shall include the value of the building. If work is done in portions, the actual cost shall be determined at the completion of .each contract. The estimated cost and the fee based thereon shall not be amended after plan check has started except as provided by Sec- tion 4-227 or for a permissible increase in the scope of the project. The scope of the project shall not be amended after bids for all or part of the project are opened. No portion of the fee can be re- turned after checking has started except as provided by Sections 4-227 and 4-230. Actual project cost shall include al] items which are normally considered to be contractor's operation costs such as owner fur- nished labor and materials, bond insurance and use of owner's fa- ciIities and shall not be reduced by charge-backs such as those for testing, inspection or overrun of contract time. All fees andlor reimbursable charges paid the construction managers shall be included in the actual cost of construction. When the contract for the work includes items not otherwise subject to the approval of DSA/ORS and not included in the approved plans and specifica- tions, the actual cost shall include this work unless such costs are segregated bid items or by separately priced items of change orders, or by certified copy of a subcontractor's bid. Such segre- gation shall not be made by contract price breakdown or esti- mates. Authority: Health & Safety Code Section 16022. Reference: Health & Safety Code Sections 16009 and 1b011. 4-233. Revisions of Plans and Specifications. (a) General. No additional fee is charged upon submission of revisions to the approved plans and specifications, provided that 423'1 the entire matter is actually one transaction having to do with the same essential services building and the revisions do not require substantial review for safety of design. If the original plans are abandoned and the plans and specifications submitted in lieu thereof are in fact for a new project rather than an identical build- ing or where a modified set of plans is for an essentially different structural concept, it is necessary that a new application be filed and fee paid. This is regardless of the fact that the building may have the same name, be of the same general size and be situated at the same location as the essential services building for which the original application was submitted. (b) Addenda. Changes or alterations of the approved plans or specifications prior to letting a construction contract for the work involved shall be made by means of addenda. Addenda shall be manually signed by the architect or registered engineer in general responsible charge of preparation of the plans and specifications and by the architect or registered engineer delegated responsibil- ity for the portion affected by the addenda. Addenda shall be sub- mitted to DSA/ORS for review and approval and as such become part of the approved contract documents. (c) Change Orders. Changes or alterations of the approved plans or specifications after a contract for the work has been let shall be made by means of change orders. Change orders shall state the reason for'the change, indicate the change in contract cost, if any, and shat] be accompanied by supplementary draw- ings and calculations where necessary. All change orders shag be manually signed by the architect or registered engineer in general responsible charge of [he work of construction of the project and by the architect or registered engineer delegated responsibility for observation of the portion of the work of construction affected by the change order and shall bear the signature of the authorized. representative of the owner. Change orders shall be submitted to DSA/ORS for review and approval and as such become part of the approved contract documents. (See sample change order in the Appendix.) To avoid unnecessary delays in the completion of the work, the enforcement agency, at its discretion, may extend tentative verbal approval of proposed change order items upon receipt of suffi- cient information from the architect or registered engineer in gen- eral responsible charge to permit the enforcement agency to make a reasonable judgment on those items. At the earliest possible date subsequent to the tentative approval, the architect or regis- tered engineer in general responsible charge shall submit to the enforcement agency for approval a formal completed change order covering those items given tentative verbal approval. Authority: Health & Safety Code 5eaion 16022. Reference: Health & Safety Code Section 16009. 4-234. Billing for Further Fees. The owner shall be Milled for further fees upon completion of the project or portion thereof if fee is due. Claims for refunds of five dollars or less due to errors in cost reporting or fee computation shall be made within six months from the date of filing. Authority: Health & Safety Code Section 160?2. Reference: Health & Safety Code Section 16004. 4-235. Time of Beginning Construction and Partial Construc- tion. Construction work whether for a new essential services building, or for a reconstruction, alteration or addition project for an essential services building, shall not be commenced, and no contract shall be let until the owner has applied for and obtained from DSA/ORS the required written approval of plans and speci- fications. Construction of all work shown in the approved plans and specifications shall be commenced within one year after the approval of the application, otherwise the approval of the part not commenced shall be void unless DSA/ORS has been notified and an extension of the approval has been granted. DSA/ORS may re- 23 lb ~ 32