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DRAFT 9/5/00 In administering our DBE program. the City of San Leandro will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color. sex, or national origin. [V DBE Program Updates ( §26.21) We will continue to carry out this program until we have established a new goal setting methodology or until significant changes to this Preapproved DBE Program are adopted. We will provide to Caltrans a proposed new goal setting methodology and other program updates by October 1, 2000. V Quotas ( §26.43) We do not use quotas in any way in the administration of this DBE program. VI DBE Liaison Officer (DBELO) ( §26.45) We have designated the following individual as our DBE Liaison Officer: Tara Peterson, Administrative Assistant, Engineering & Transportation. City of San Leandro, 835 E. 14th Street, San Leandro, CA 94577, teterson @ci.san- leandro.ca.us. In that capacity, Tara Peterson is responsible for implementing all aspects of the DBE program and ensuring that the City of San Leandro complies with all provisions of 49 CFR Part 26. This is available on the Internet at osdbuweb.dot.gov /main.cfm. Tara Peterson has direct, independent access to the City Manager concerning DBE program matters. The DBELO has a staff of 3 professional employees who assist on a part-time basis with this program. An organization chart displaying the DBELO's position in the organization is found in Attachment A to this program. The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination with other appropriate officials. Duties and responsibilities include the following: 1. Gathers and reports statistical data and other information as required. 2. Reviews third party contracts and purchase requisitions for compliance with this program. 3. Works with all departments to set overall annual goals. 4. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner. 5. Identifies contracts and procurements so that DBE goals are included in solicitations (both race - neutral methods and contract specific goals) and monitors results. 6. Analyzes the City of San Leandro's progress toward goal attainment and identifies ways to improve progress. 7. Participates in pre -bid meetings. 8. Advises the City Manager's Office on DBE matters and achievement. 9. Chairs the DBE Advisory Committee. 10. Participates with the legal counsel and project director to determine contractor compliance with good faith efforts. 11. Provides DBEs with information and assistance in preparing bids. obtaining bonding and insurance. 12. Plans and participates in DBE training seminars. 13. Provides outreach to DBEs and community organizations to advise them of opportunities. Page 2 of 9