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Tovon Park Restroom Replacement Sole Source Contract Agreement 2 December 6. 2010 A n a lvs is In June 2009, staff sent requests for proposals to six companies that manufacture pre - fabricated public restroom buildings. Of those six, only three companies sent in a response, and they include: CXT, Public Restroom Company, and Murdock Super - Secur. Staff reviewed the three proposals and narrowed down the selection to two companies (CXT and Public Restroom Company) based on the required criteria. Representatives from both companies gave presentations to City staff on their proposed designs. Staff preferred PRC based on the following: 1) its flexibility with the floor plan; 2) positive recommendations from clients; 3) competitive price of its products; and 4) staff review of similar installations by the company. The PRC product chosen incorporates the architectural design features resembling other City- constructed restrooms. In addition the product incorporates Leadership in Energy and Environmental Design (LEED) and has a 5 -year extended warranty. In accordance with Public Contract Code section 3400, a sole source contract is allowed for a field test to determine the suitability of a product for future use. The City has not installed a pre- fabricated park restroom structure to date. Depending on the results of this project similar pre- fabricated restroom structures may be considered for installation at other City properties. If the request for sole source negotiation is approved, staff will present the agreement with PRC to the Council for approval at a later date once negotiation is complete. Demolition of the existing Toyon Park restroom, preparation for placement of the new building pad, and other miscellaneous site work will be bid separately using the standard bidding process for public works projects. Once the site has been prepared, the pre- fabricated restroom will be delivered and installed. Current Citv Council Policv To upgrade City parks and park play equipment to comply with ADA requirements. Applicable General Plan Policv Conforms to General Plan Goal 21.01, which encourages both renovation and ADA upgrades of City parks. Permits and /or Variances Granted A building permit will be obtained by the vendor from the Division of State Architect (DSA). Citv Council Committee Review and Action The City Council Facilities and Transportation Committee was informed of the project at its June 8, 2010 meeting.