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DRAFT MINUTES Cite of San Leandro Cite Council Special Meeting — January 29, 2011 Page 2 they would like to work together as a Council. The Mayor and Councilmembers each responded, which provided a framework for the day, as well as for the upcoming year. There was a general desire to have another retreat in the mid -year. ■ Review Current City Council Goals for 2010 -11 Deputy City Manager Jacqui Diaz presented the current year Council goals for 2010 -11. She gave the background on how goals have been developed in the previous years, and that both the Vision Statement and the Goals are an integral part of the budget document. It was stated that the development of the 2011 -12 goals would occur towards the end of the retreat. ■ Break The City Council recessed from 10:15 to 10:30 a.m. ■ Current and Projected Fiscal Situation Current Financial Situation; Budget Assumptions Finance Director Tracy Vesely presented the update on the current fiscal situation. She provided a handout that showed the current year budget and deficit; she stated that the mid -year budget update would be presented to the Council on February 22 Staff is currently working on the projected 2011 -12 budget with the desire to present a balanced budget to Council. The first estimate shows the budget may have a small deficit and therefore, staff is looking for reduction ideas. However, since it is early in the process and some data is still coming in, this information is preliminary only. She presented the budget calendar. Director Vesely presented the budget assumptions that staff is using in the development of the budget. These include little to no growth overall, and the funds from Measure Z would not be received until August or September. The numbers continue to be very dynamic due to the economy (e.g. permitting fee revenue of estimated vs. actual based on activity). She stated that the budget would be impacted by the state, such as the future of the Redevelopment Agency. The funds from the Kaiser project and the $5 million operational -cash flow ( "emergency" reserve) funds are not included in the reserves for general use. The future of several of the City's funds, such as the Shoreline Fund, is in jeopardy and will continue to be watched. Staff's goal is to continue to strive towards a sustainable budget. Council questioned staff on several issues and asked for information to be brought back to them in the future. This included furlough and cost - sharing amounts; comparing FY 2010 -11 and 2011 -12 balances of the non - general fund; the amount in the insurance fund; more information on "other" expenditures and revenues; and more details on what is included in the base budget. They asked for multi -year forecasts and issues to be identified for the other funds (such as the Shoreline Fund) and they asked for information regarding the potential RDA impact to the General Fund (staff and services, programs, housing, etc.) as it becomes available.