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MINUTES Page 3 City of San Leandro City Council Special Meeting — January 29, 2011 O Overview of the Capital Improvement Program [CIP] Process Engineering and Transportation Director Uche Udemezue presented the annual CIP process and timeline. He described the process steps in order to get a CIP project introduced and eventually budgeted and approved by Council. Council asked several questions and indicated that they preferred the full Council have the opportunity to rank the projects. They also suggested that the SLUSD Measure M projects be coordinated with the City's CIP projects, where applicable to have an efficiency of process and coordination of funds, if appropriate. o Washington D.C. Priorities City Manager Steve Hollister provided the history of the trip to Washington D.C. and the previous opportunities to request funds to support City projects. While it has been indicated that there are no identified federal funds available, it is recommended that the Council prioritize some projects in order to be prepared while on the trip. Council discussed several projects and asked that staff prepare a list of projects and add this to a Council meeting agenda. Staff agreed to bring them to the February 7 Council meeting for them to prioritize. • Executive Team Initiatives Mr. Hollister reported that the department head team had met in late November to develop priorities for the organization to achieve over the next 18 months to two years. The team identified five strategic initiatives and has since divided into committees to identify a work plan for each. The chairperson of each committee briefly presented the concepts to the Council. The initiatives are: Sound Financial Position; ,enhance Communication and Relationships with the Community; Employee Development and Recognition; Service Delivery; and City Council/Staff Interaction (presented later in the retreat). The Council asked questions about how the information would be shared within the management and staff; they commented that recognition of employees is important for morale. Mr. Hollister stated that the work being done is in support of the Council goals and that he would keep them informed of the efforts as the work plans are more fully developed. • Working Lunch Council recessed from 12:00 to 12:15 for lunch. • Staff and Council Interactions Ms. Streimer and Mr. Hollister introduced the segment to discuss how best to provide information and processes to aid Council and staff. There was a general discussion on the agenda development process and the timeline for placing agenda items ahead on the calendar. It was further discussed if an item should go back to the full Council or sent on to a Council Committee. It was discussed that an effort would be made to move agenda items around on a