RulesCommunications Highlights 2011 0224

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City Council Rules and Communications Committee Page 13 February 24, 2011 4. Discussion Regarding Mayor and Councilmember Email Communications Chair Cassidy asked why the City uses two domain names. Ms. Fowler responded that the City is transitioning from ci.san- leandro.ca.us to sanleandro.org. Chair Cassidy commented that if the intent is to have one domain name, then he would like to see sanleandro.org used exclusively going forward. The Committee inquired about having the "union bug" (union label) on the Council's business cards, and about adding the City's website URL, www.sanleandro.org to the cards. Committee Member Prola offered to consult with the Central Labor Council regarding City staff using a union bug on the business cards printed in- house. The Committee discussed the City's letterhead, suggesting that it would be most cost - effective to use one generic letterhead rather than several different versions; that an electronic letterhead template should be developed; and that the City's web address be printed on City letterhead. The Committee requested that the City's web address. www.sanleandro.org, be printed on City business cards, and that staff research adding the web address to City letterhead. 5. Discussion Regarding Creation of City Social Media Policy Chair Cassidy commented on the City's need for a social media policy, noting the Police and Recreation and Human Services Departments already have Facebook pages. Chair Cassidy stated that he has a Mayor's Facebook page, and would like to have a policy in place for the City Council and staff. Ms. Fowler reported that she has been working with the City Attorney's Office on several technology - related policies, including both employee and City Council policies on the use of social media, email, Internet, and retention of electronic records. Mr. Pio Roda stated that the new policies will be comprehensive and address Web 2.0 issues. The Committee discussed the pros and cons of City- managed Facebook pages. Committee Member Reed expressed concern about the work involved in reviewing comments, and the issues involved . with screening off -color comments. Staff will present the draft social media policy to the Committee at its March meeting. 6. Public Comments None.