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CITY OF SAN LEANDRO <br /> CITY COUNCIL RULES AND COMMUNICATIONS COMMITTEE <br /> March 24, 2011 <br /> 4:30 - 5:30 p.m. <br /> San Leandro City Hall <br /> 835 East 14th Street <br /> San Leandro, California <br /> (City Manager's Large Conference Room) <br /> HIGHLIGHTS <br /> Committee Members <br /> present: Mayor Stephen Cassidy, Vice Mayor Ursula Reed, and Councilmember Jim <br /> Prola <br /> City Staff present: Rayan Fowler, Information Services Manager; Marian Handa, City Clerk; <br /> Lianne Marshall, Assistant City Manager; Kathy Omelas, Community Relations <br /> Representative; Richard Pio Roda, Assistant City Attomey <br /> Public present: None <br /> The meeting was called to order at 4:40 p.m. by Mayor Cassidy. <br /> 1. Discussion Regarding Consideration of Converting City Council Meeting Minutes from <br /> Summary to Action Minutes <br /> Ms. Handa presented a request to the Committee to consider approving the production of action <br /> minutes for City Council meetings. Action minutes would include the formal actions taken by the <br /> Council, without the narrative that is currently captured. Software that works with the digital recording <br /> system can be used to link the audio recording of each item to the corresponding item in the online <br /> version of the minutes. Ms. Handa reported that converting to action minutes would save <br /> approximately 10% FTE, allowing the City Clerk's Office to devote time to other priorities. <br /> Committee members supported the idea. <br /> Chair Cassidy requested that staff provide the Council with a presentation on how the minutes would <br /> be prepared using the new software. He expressed interest in having permanent preservation of the <br /> digital minutes. <br /> Committee Recommendation: The Committee recommends the Council schedule consideration of <br /> accepting action minutes as the official record for City Council meetings. <br />