8Q Consent 2011 0620 - Laserfiche WebLink

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Street Light Undergrounding — E. 14' Award of Contract 2 June 20, 2011 Analysis A total of seven bids were received on May 17, 2011. Tennyson Electric, Inc. submitted the lowest responsive bid at $163,038.00 for the base bid plus Alternate A and Alternate C, the combination of which was the stated basis for award for this project. The second lowest bidder had a bid of $172,275.00 for the base bid plus Alternate A and C. The pre -bid engineer's estimate for construction was $289,024.40. Alternate A, which is for the installation of 250 -watt high - pressure sodium (HPS) fixtures is recommended in lieu of Alternate B, which installs LED light fixtures. A life cycle economic analysis was performed comparing the two products (HPS vs. LED). The results indicate that it would require decades for the energy savings from LED fixtures to cover the added cost of installing them. Alternate C, which is for the installation of a guy pole and anchor to connect street light poles in the area north of 150 Avenue will not be incorporated into this contract. Instead, the messenger wire crossing 150 Avenue will be connected to a joint utility pole at the south corner of East 14 Street and 150 Avenue to save costs. Previous City Council Actions • On October 4, 1999, by Resolution No. 99 -149, the City Council created an Underground Utility District on East 14 Street from 153` Avenue to the southerly City limits • On February 3, 2003, by Resolution No. 2003 -021, the City Council approved the five year project list for Underground Utility District conversion projects • On April 7, 2003, by Resolution No. 2003 -091, the City Council extended the Underground Utility District on East 10' to include 150 Avenue to 153` Avenue • On November 1, 2004, by Resolution No. 2004 -161, the City Council authorized the City Manager to execute an agreement with Pacific Bell Telephone Company relating to aerial underground utility conversion for East 14 Street • On March 17, 2008, by Resolution No. 2008 -028, the City Council authorized the City Manager to enter into an agreement with AT &T for construction of underground street light conduits on East 14 Street • On April 18, 2011, by Resolution No. 2011 -073, the City Council approved the plans and specifications and calling for bids for the subject project Environmental Review California Environmental Quality Act (CEQA) exemption has been filed with Alameda County for the project, pursuant to Section 15301. Fiscal Impact The total construction cost including contingency and construction management is estimated to be $188,886.60.