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Actions Taken to Ensure Compliance with Program and Comprehensive <br />Planning Requirements <br />♦ Monitoring <br />City staff monitor CDBG, HOME, and public service projects regularly. The Housing Services <br />Division staff regularly monitor CDBG-funded public services projects through review of <br />quarterly progress reports, invoice reimbursements, frequent communications with subrecipient <br />staff, and site visits. Staff conducted CDBG-monitoring onsite v>sitss ra .six (6) CDBG-funded <br />public services providers: Building Futures with Women and ren FWC), Davis Street <br />Family Resource Center (DSFRC) for its Basic Needs and G i 'ty Counseling programs, <br />Eden Council for Hope and Opportunity (ECHO Housing)...,its t/Landlord Counseling <br />and Rental Assistance programs, Girls, Inc., Safe Alternwe tta Violen ` ironments (SAVE), <br />and SOS/Meals on Wheels. <br />Also, staff monitor capital improvement projec'�lhe C <br />ongoing reimbursement requests and invoices and cd �€' t <br />Staff coordinated with the Bay Area Community Set <br />Woodroe Place rehabilitation project adered to the regula <br />program. <br />In addition, staff conducted a brief CD1304ra n"' <br />public services providers and the City's Huai* se-, <br />these CDBG subgrantees Np overview ae Cl <br />quarterly reports, finanq*Trei i" pment proce , and <br />11 <br />rough review"pproval of <br />ications w>t` felevant staff. <br />(BACS) staff to ensure that its <br />and requirements of the CDBG <br />x2011 for its CDBG-funded <br />ners. This training provided <br />i including its requirements, <br />monitoring. <br />The Housm�i staff ad the lteert'fon and Human Services Department in issuing <br />the two -(FY 2O 12) Rest for Proposal (RFP) for the City's Community Assistance <br />Grant,�ogram (CAPYIb`at prd^. & -financial support to community-based non-profit <br />zF <br />orga iz " +ins whose servif and p grams meet the City's social service needs. Prior to <br />allocating tDBG funds `fid selecting the agencies to received CAP funding, Housing staff <br />educate agen� �licants the Human Services Commission (HSC) about the CDBG <br />program required#s The DBG requirements guide the HSC as they allocate the CDBG <br />funds among the a00 " ected to receive CAP funding. <br />Staff also make educational presentations to the City Council for approval of the annual Action <br />Plan and CAPER. These City meetings are public, and RFP applicants and the general public are <br />welcome to attend to ask questions about the CDBG Program and RFP process. <br />The CDBG/Housing Manager oversees the CDBG and HOME Programs, while the Housing <br />Specialist administers them to ensure program compliance with HUD rules and regulations. To <br />ensure eligible CDBG activities, the Housing Specialist discusses proposed activities with <br />CDBG-funded agencies about their scope of services and requests proposed scopes of work and <br />budgets prior to a services agreement being approved. Staff monitors and reconciles with the <br />DRAFT Consolidated Annual Performance and Evaluation Report: FY 2010-2011 <br />City of San Leandro <br />Page 27 <br />