12A Council Report 2011 1003 - Laserfiche WebLink

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in accordance with the commonly accepted interpretation of Brown Act requirements. Discussions held in closed session are to be directly limited to the matter at hand. Such discussions, along with materials reviewed, are confidential and shall not be disclosed except as the City Attorney may advise. 3.4 Closed Session Materials Confidential materials provided in preparation for and during closed sessions must be returned to the City Attorney at the conclusion of the closed session. 4.0 Fairness of Process Members will comply with the meeting and hearing procedures set forth by Council Ordinance or Resolution. See (Council Resolution 90- 4695). Additionally, in order to cultivate an environment of fairness and to encourage public confidence in City decisions, Members will adhere to the following standards of conduct: 4.1 Decisions on the Merits Members will base their decisions on the facts and merits of each matter, not upon personal or other biases, and will strive to make decisions that are in the best interests of the community as a whole. 4.2 Meetings with Applicants & Interested Persons. Except as provided below, a Member may meet and/or communicate with any person interested in a Development Project (as defined below) at any time before or after the filing of an application for the Development Project. All meetings and communications must be in compliance with the Brown Act. After an application for an approval or permit has been filed with the City relating to the Developer Project, Members shall only meet and communicate with the project applicant and /or owners (including their agents, representatives and contractors) with regard to the Development Project as part of an agendized public meeting, as may otherwise be directed by Council (e.g. an ad hoc committee), or in the presence of the City Manager or his /her designee. For the purpose of this Section, a "Development Project" shall mean only those projects seeking or requiring a Specific Plan, Zone Change, Development Agreement, Density Bonus, Subdivision Tract Map, or a Conditional Use Permit for a sensitive use (i.e. adult business, massage parlor etc), or an industrial or commercial use having a building area of 20,000 square feet or more. 4.3 Disclose Information Prior to any deliberations on a project or matter at a public meeting, Members shall publicly disclose information about the matter that they have obtained from sources, not presented in the staff report (e.g. their own site visit, from the public, from the applicant, etc.), which may influence their decision or that of Members. 4.4 Consider All Sides Members should consider the various viewpoints related to a project or matter and afford project applicants and interested persons an -2- R1V #4832 -5536 -0519 v3