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File Number: 11 -340 <br />Public present: Debbie Wong, Assistant Superintendent of Educational Services, <br />San Leandro Unified School District <br />Mayor Cassidy called the meeting to order at 4:33 p.m. He announced that this is the first <br />City Council Committee meeting to be digitally- recorded as part of a pilot program, which will <br />include recording the Planning Commission and Board of Zoning Adjustments meetings in <br />the near future. <br />1. Discussion Regarding Changing City Council Meeting Day from Monday to <br />Tuesday <br />Ms. Marshall reported that this subject was raised during a Council discussion regarding <br />the City Council's need for more time to review their agenda materials. To help address <br />this need, City staff has begun preparing and delivering the Council's agenda packets <br />two days earlier. <br />Councilmembers Prola and Reed agreed that, now that they receive the agenda packet <br />sooner, they are fine leaving the meeting date as is. <br />Mayor Cassidy advocated for moving the meeting date to Tuesday, and posting the full <br />agenda packet online by the end of the day on Tuesday. He commented that he felt the <br />quality of decision - making could improve with the additional day of preparation. <br />Public Comments: <br />Debbie Wong, San Leandro Unified School District, commented that the School Board <br />meets on the first and third Tuesdays of the month in the City Council Chamber. Moving <br />the Council meeting days to Tuesdays would force the School Board to change its <br />meeting days, and require School District staff to make changes to its agenda <br />preparation schedule. <br />There was no consensus by the Committee to recommend a change to the City Council <br />meeting day. <br />2. Discussion Regarding Paperless Council and Committee Agenda Packets <br />This item was referred by the City Council at the request of Councilmember Reed. Ms. <br />Marshall commented that the implementation of the new Legistar automated agenda <br />management system can facilitate the transition to a paperless agenda packet. <br />Ms. Fowler reviewed the proposal to transition to paperless agenda packets, and the <br />benefits, drawbacks and costs. <br />Mayor Cassidy asked questions about the cost figures, and of WiFi versus 3G <br />connectivity. He expressed concern regarding the ongoing cost of 3G service for both <br />cell phones and iPads. <br />City of San Leandro Page 2 Printed on 11/1/2011 <br />