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Paperless Agenda <br />g: \agenda manager \iPad \iPad preliminary cost.xlsx <br />Cost per <br />Dept. <br />Technical <br />Unit <br />City <br />CMO <br />Support <br />Cost <br />Council <br />Staff <br />_ Dept. <br />Heads <br />Staff <br />Total <br />i <br />Wad WiFi and 3G <br />iPad WiFi & 3G with accessories <br />$880.00 <br />$6,160.00 <br />$3,520.00 <br />$6,160.00 <br />$1,760.00 <br />$17,600.00 <br />Extra Adapter /Protection Plan /Software <br />Access Points for City Buildings <br />$650.00 <br />$4,959.50 <br />$4,959.50 <br />!Pad WiFi & 3G Start Up Cost <br />$22,559.50 <br />On -going Costs <br />j <br />Unlimited Monthly Access for cellular service <br />$38.01 <br />$3,19 2.84 <br />$1,824.48 <br />$3,192.84 <br />$912.24 <br />$9,122.40 <br />Limited Monthly Access for cellul service <br />$30.00 <br />�. $2,5 20.00 <br />$2,520.00 <br />$6,480.00 <br />(Limited access is only available to indivudals and not on a government plan) <br />_$_1,440.00 <br />� _ <br />Savings <br />Printing Costs for Agenda Books <br />for May 2010 - April 2011 <br />$2,500.00 <br />Reduce one copier in Central Services <br />$10,000.00 <br />(savings doesn't start until Oct 2012 when lease expires) <br />_ <br />Annual Savings <br />$12,500.00 <br />Staff Time for printing Council Meeting agendas <br />3 hrs. <br />72 <br />hours <br />Staff Time for printing Wor ksession Agendas <br />30 m inutes <br />12 <br />ho urs__ <br />Staff Time for deliverying packets <br />30 minutes <br />_ <br />30 <br />hours <br />Total st aff hours saved <br />114 <br />hours annually <br />Estimated Replacement Cycle for iPads <br />36 months <br />g: \agenda manager \iPad \iPad preliminary cost.xlsx <br />