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Sx i! A' City of San Leandro Meeting Date: December 19, 2011 00 11 . Staff Report File Number: 11 -201 Agenda Section: CONSENT CALENDAR Agenda Number: 8.D. TO: City Council FROM: Lianne Marshall Interim City Manager /Executive Director BY: Mike Bakaldin Public Works Director FINANCE REVIEW: James O'Leary Interim Finance Director TITLE: Staff Report for Resolution Approving a Non - Professional Services Agreement Between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance Services Staff Report for Resolution Approving a Non - Professional Services Agreement Between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Landscape Maintenance Services RECOMMENDATION Staff recommends Council approve the Non - Professional Services Agreement with Pacheco Brothers Gardening, Inc., for an annual amount of $125,520 ($10,460 per month), to perform citywide landscape maintenance services. - 1e[s] Ififel Yell] 0I W7 In mid - August, the City was notified by Sycamore Landscaping Corp. that they would be ending contractual services as of September 30th (Sycamore had just entered their first extension year of their contract.) On September 20, 2011, the Public Works Department issued a Request for Proposals (RFP 51517) for citywide landscape maintenance services. Seven firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the seven proposals were ranked according to points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company's financial condition (10 points). Total scores varied from a low of 58.34 to a high City of San Leandro Page 1 Printed on 12/13/2011