Laserfiche WebLink
SAN LEANDRO ADMINISTRATIVE CODE EXHIBIT A <br /> TITLE 1 CITY COUNCIL <br /> Chapter 11 Policy Governing Use of Computer Systems, E -Mail and Information <br /> Security <br /> c. No User shall attempt to disguise the origin of any E -Mail, unless authorized by <br /> the Chief of Police for a criminal investigation. <br /> d. E -Mail messages located in an User's Inbox, Sent Items and Deleted Items folders <br /> will be automatically deleted by Information Technology from all computer <br /> devices and systems on the 120 day after sending or receipt, whether deleted by <br /> the User or not. All email will be archived and retained for 24 months. <br /> e. E -Mail messages that must be retained in accordance with the City's Records <br /> Retention Schedule or by law should be moved to a User's Outlook Cabinet or <br /> saved and placed in the appropriate subject file, either electronically or in hard <br /> copy. <br /> (2) Use. <br /> a. City employees and public officials are responsible for the care, security and <br /> appropriate use of City computer systems and any related equipment. <br /> Inappropriate uses may include, but are not limited to, obscenity, harassment, <br /> slander, defamation, commercial or for - profit activities, and political or campaign <br /> activities. <br /> b. City computer systems are for use by employees, public officials, and City <br /> Manager designated persons only. Contractors, vendors and other non -City users <br /> may be granted access to City computer systems with approval from the <br /> Information Services Manager. Contractors, volunteers, and other non -City users <br /> accessing the City of San Leandro's computer systems are subject to the same <br /> policies and guidelines as any City employee or public official. <br /> c. City computer hardware and software will be installed, configured and supported <br /> by the City Manager's Office, Information Technology Division only. <br /> d. All Users shall respect copyright and license agreements and shall not distribute <br /> or download programs or materials without the legal right to do so. <br /> Department Responsible for Revision: City Manager's Office Chapter 1.1 1 <br /> 12!2011 —Draft Page 2 <br />