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Emergency Communication System Access Tax <br />Page 2 <br />Cost Recovery Summary <br />March 2, 2012 <br />The 911 Tax revenue from July 2011 through December 2011 is approximately $1.3 million and <br />appears to be on target to meet the budget projections for 2011 -12 of $2.7 million. The 2012 -13 <br />revenue is projected to increase by 3% over 2011 -12 to $2.8 million, which includes the CPI <br />adjustment in accordance with Municipal Code Section 2 -18 -220 (b). Expenditures for 2012 -13 <br />primarily reflect a decrease in Police Dispatch operations due to the pay -off of the CAD RMS <br />loan (eliminating debt service of $507,229) in 2011 -12 and an estimated small increase in Fire <br />Dispatch costs. <br />The following table reports the original 2011 -12 adopted budget, the 2011 -12 year -end <br />projection, and the 2012 -13 proposed budget. <br />Adopted Budget Projected Budget Proposed Budget <br />Description 2011 -12 2011 -12 2012 -13 Notes <br />Prior Year Projected Carryover <br />$ <br />(578,359) $ <br />(708,136) <br />$ (760,608) <br />911 Tax Revenue <br />$ <br />2,700,000 $ <br />2,700,000 <br />$ 2,800,000 <br />Total Revenue + Carryover <br />(a) $ <br />2,121,641 $ <br />1,991,864 <br />$ 2,039,392 <br />Police Dispatch Expenditures <br />Salaries & Benefits $ <br />1,888,280 $ <br />Services <br />48,092 <br />Supplies <br />8,700 <br />Furniture and Equipment <br />2 4,500 <br />Capital (CAD RMS for Dispatch) <br />50 7,229 <br />Overhead: <br />408,000 estimate based on 2010 -11 ALCO actuals <br />Telecommunications <br />2,511 <br />1,800,000 $ 1,994,544 <br />47,000 81,811 includes 6 months of EBRCSA in 2012 -13 <br />14,000 8,700 <br />24,000 - <br />507,229 - CAD RMS loan paid in full in 2011 -12 <br />2,511 206,421 IT segregating Dispatch hardware and <br />software from Police administration <br />division in 2012 -13. <br />Bldgs Repair & Maint. <br />3,747 <br />3,747 <br />4,112 <br />Insurance Services <br />123,741 <br />123,741 <br />142,2 <br />Fire Dispatch (ALCO Contract) <br />396,000 <br />396,000 <br />408,000 estimate based on 2010 -11 ALCO actuals <br />Fire Dispatch (O /H Allocation) <br />93,000 <br />93,000 <br />96,000 estimate based on 2010 -11 ALCO actuals <br />Total Expenditures (b) 3,095,800 3,011,228 2,941,839 <br />Eligible Recovery Ratio (c) 91% 91% 91% see Attachment 1 <br />Eligible Operating Cost (b xc) =(d) 2,829,7 2,752, 2,677,073 <br />of Cost Recovery (a - d) (708,136) (760,608) (637,682) <br />CONCLUSION <br />Staff recommends the Finance Committee approve the Annual Report of the Emergency <br />Communication System Access (911) Tax for 2011 -12, as required by Municipal Code Section <br />2 -18 -220. Staff also recommends reviewing the proposed rates, including the Consumer Price <br />Index (CPI) adjustment for the Emergency Communication System Access (911) Tax and the tax <br />cap threshold for 2012 -13 to be acted on in May 2012. This calculation is the basis for the 911 <br />tax rate increase ordinance to be introduced to the City Council on May 7, 2012 for approval and <br />adoption. <br />C: \Documents and Settings \ycarrasco \Local Settings \Temporary Internet Files \Content.Outlook \40JYCRIS \FC Emergency Communication <br />Access Annual Report 03022012.docx <br />