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xN <br />City of San Leandro <br />Meeting Date: April 16, 2012 <br />Staff Report <br />File Number: 12 -166 <br />TO: City Council <br />FROM: Chris Zapata <br />City Manager <br />BY: Lianne Marshall <br />Assistant City Manager <br />FINANCE REVIEW: Not Applicable <br />Agenda Section: CONSENT CALENDAR <br />Agenda Number: 8.D. <br />TITLE: Staff Report for Ordinance Updating Section 1 -6 -310 of the San Leandro <br />Municipal Code Relating to Emergency Spending and Section 1 -6 -315 of the <br />San Leandro Municipal Code Relating to Council Determination for <br />Purchasing Without Competitive Bidding <br />SUMMARY AND RECOMMENDATIONS <br />It is recommended that Section 1 -6 -310 of the San Leandro Municipal Code relating to <br />emergency purchasing be amended to increase the City Manager's purchasing authority <br />without competitive bidding and without the requirement to seek Council approval from $5,000 <br />to $50,000. It is also recommended that Section 1 -6 -315 of the San Leandro Municipal Code <br />relating to City Council authorization to make purchases without competitive bidding be <br />amended to include purchasing "services." <br />BACKGROUND <br />Sections 1 -6 -310 and 1 -6 -315 of the San Leandro Municipal Code (SLMC) were last updated <br />in 1992. <br />Section 1 -6 -310 SLMC currently limits the City Manager's purchasing authority in an <br />emergency to $5,000 without competitive bidding or Council approval. Given the potential for <br />extensive damages to San Leandro in the event of a major earthquake on the Hayward Fault, <br />or other emergency events in the City, it would be prudent to extend the City Manager's <br />purchasing authority to $50,000 in this section. This is consistent with the City's current <br />Purchasing Guidelines for professional and non - professional service contracts. <br />Also, section 1 -6 -315 SLMC only gives authority to the City Council to approve purchases of <br />equipment, materials and supplies without going to competitive bid. It is recommended that <br />purchasing of "services" also be permitted under this section. <br />Current Agency Policies <br />City of San Leandro Page 1 Printed on 411012012 <br />