CommunityDevelopment Highlights 2012 0417

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Ballots then would be sent by the City to every affected property owner, who will have between 45- 60 days in which to return the mail ballots. If the weighted returned ballots in support exceed those returned in opposition, the City Council can then adopt an ordinance that levies the assessments on the benefiting parcels. The City then informs the County to levy the assessments on the parcels, as per the Management Plan, for the upcoming cycle of property tax bills. The assessments will be transferred from the County to the City and to the non - profit organization (set up in Management Plan) to deliver the special benefit services to the PBID. PBID's in Charter Cities such as San Leandro can be formed and operate for up to 15 years. However, renewal through a weighted vote is required after the first five years and ten years thereafter. The adoption of a PBID is a complicated process and the consultant must have strong legal, organizational, and political experience. Based on conversations with two qualified firms, the project is recommended to be completed in a two phase work plan. The first phase would include the consultant preparing a feasibility analysis and conducting outreach to gauge support among downtown property owners and the likelihood that the PBID would pass the weighted supportive vote. The second phase would include developing a work plan and budget, preparing legal documents including Proposition 218 ballots, developing and implementing an outreach and educational plan, conducting the campaign and formally adopting the PBID. The estimated cost of these is services is $40,000 for phase one and $40,000 for phase two. The FY 2012 -13 draft budget includes $40,000 for PBID consultant services and will likely need to be increased to allow the process to be accelerated and completed within the fiscal year. The budget adjustment would be included as part of the Council adoption of the Contractual Services Agreement. The issuance of a Request for Proposals in the next few weeks would enable the sufficient time to enable Council adoption of a Consultant Services Agreement for assistance in establishment of a PBID in early July. Once a consultant is retained, the process to establish a PBID could take 12 — 24 months. A tentative schedule follows: April 20, 2012 Release Request for Proposals May 11, 2012 Proposals dues June 14, 2012 Consultant Recommendation to Community Development Committee July 16, 2012 Consultant Services Agreement to City Council December 2012 Preliminary Assessment re: Viability of PBID due June, 2013 Public Hearing and Council action regarding establishment of PBID FY 2013 -14 PBID Assessment collected on property tax role Staff recommends the Committee direct staff to issue a Request for Proposals to select a consultant to assist in the formation of a Downtown Property -Based Business Improvement District. C: \Granicus\ Packet \1152_CityCouncil 5 21 2012 \0009 4- 2622dOfd- 2d2c- 421b- abf6- 634e766f1908.docx