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File Number: 12-290 The meeting was called to order at 4:05 p.m. The Committee appointed Vice Mayor Gregory to chair the committee. 1. Discussion Regarding Family Services Counseling Lease Tara Peterson gave a brief overview of the proposed lease agreement with Family Services Counseling and Community Resource Center. Tara explained that the City entered into a lease agreement with the Family Services Counseling fifteen years ago. The lease is set to expire in August 2012. Family Services Counseling contacted the City in November to express interest in renewing the contract. Staff would like to restructure the lease and bring it up to date and add some maintenance requirements. Family Services Counseling has taken care of all the maintenance items except the improvements to the parking lot. Family Services Counseling asked the City to commit to the new lease before incurring the cost to improve the parking lot. The parking lot improvements must completed, inspected, and approved by Public Works staff by August 15, 2012 for the new lease to take effect on September 1, 2012. The original rental amount was $1.00 per year. The City will increase it to $100.00 per year with this new lease. Staff is asking for Committee recommendation to enter into the new lease. Discussion ensued. Staff responded to questions from the Committee. Councilmember Starosciak asked if the building is ADA (Americans with Disabilities Act) compliant. Mike Bakaldin stated that an ADA compliance inspection was not performed by City staff, but the parking stalls in the parking lot have to be up to current ADA standards. He stated that he is not certain that there are currently ramps into the building. Councilmember Starosciak asked that staff look into that and ensure that everything is to ADA standards. Councilmember Cutter stated that she is concerned that the necessary upgrades and maintenance will fall on the City once the lease is signed. Uche Udemezue stated that the responsibility for maintenance belongs to Family Services Counseling as outlined in the lease agreement. Councilmember Starosciak would like to see that there is a plan in place for ADA compliance. Councilmember Gregory asked if the funding sources are in place to keep the center open. Mike Bakaldin stated that when there is a need for services, Family Services Counseling goes out and finds the funding. Committee Recommendation The committee recommends the City Council schedule approval of the new lease with Family Services Counseling and Community Resource Center. 2. Discussion Regarding Marina Picnic Area Replacement Nick Thom gave a brief presentation regarding the Marina Picnic Area Replacement project. Nick stated that the picnic areas previously had trellis over them for shade. Over time, the trellises rotted, became a hazard, and were removed. There are currently Measure WW Funds available to renovate these picnic areas. Nick showed photographs of options for sun screens and wind screens made of various materials provided by the consultant for the project. He stated that staff preferred the wood option over the metal and fabric options for wind screens, and preferred the fabric City of San Leandro Page 2 Printed on 5/29/2012