CitySLUSD Liaison Highlights 2012 0517

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File Number: 12 -310 "Update on Pacific Sports Complex Maintenance and Operations Concept" be the first item on the agenda, so that an interested community member, who had not arrived, could participate in the Bancroft Field discussion. 2. Update on Pacific Sports Complex Maintenance and Operations Concept Mike Bakaldin, Public Works Director, provided a presentation regarding the maintenance and operations of the new Pacific Sports complex. The presentation included a chart of six proposed scenarios, along with a spreadsheet regarding costs and assumptions, marketing and start -up costs, and capital replacement fund for each, noting that these scenarios assume the City will maintain the majority of the new facility, and the District will assume maintenance of the synthetic field and track at Burrell Field. Scenario options included: Closed to the Public • Assumes facilities are locked except for paid /reserved activities with usage as noted: a. Reservations 3 nights; 1 weekend day b. Reservations 5 nights; 2 weekend days Hybrid • Assumes facilities are similar to current configuration (Burrell Closed; Pac Open) with usage as noted: a. Reservations 3 nights; 1 weekend day b. Reservations 5 nights; 2 weekend days Open to the Public Assumes facilities are unlocked between dawn and dusk or 9 p.m. with usage as noted: a. Reservations 3 nights; 1 weekend day b. Reservations 5 nights; 2 weekend days A discussion ensued regarding projected solar savings, fees, accounting for revenue generated, insurance, and field usage and sustainability after the Bond. It was also noted that Castro Valley has gone from an "Open to the Public" model to a "Closed to the Public" model. At the conclusion of the discussion, the committee agreed to move forward with the Hybrid (Reservations 5 Nights; 2 Weekend) scenario at this time and begin developing a schedule of charges and consider a marketing person. Before proceeding with the next item, Board Member Katz - Lacabe took a moment to acknowledge San Leandro Police Captain Tracey and Police Chief Spagnoli. 1. Discussion Regarding Bancroft Middle School Facility Assistant Superintendent Song Chin - Bendib provided an update on the Bancroft Middle School Facility focusing particularly on the challenges the District faces at the Bancroft field due to extensive use. Referring to the many emails received, one of the major complaints is that field users are urinating next to the fence and /or neighbors' property causing health concerns. It was noted that the District does rent the facilities for a fee, and the Community Service person that is hired is always diligent in cleaning up after their usage; however, the issue is the public and the vendors who sell food items to the users. In an effort to address this challenge, the District suggested the City of San Leandro Page 2 Printed on 611212012