Finance Highlights 2012 0601 - Laserfiche WebLink

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CITY OF SAN LEANDRO MEMORANDUM DATE: June 1, 2012 TO: Finance Committee FROM: Chris Zapata, City Manager BY: David Baum, Finance Director Sandra Spagnoli, Chief of Police Greg Lemmon, Police Lieutenant SUBJECT: Purchase of Motorola Radios and Accessories for City Police and Public Works Departments to Comply with the East Bay Regional Communications System Authority (EBRCSA) System SUMMARY AND RECOMMENDATION Staff recommends the Finance Committee approve the Police Department replacing 111 portable radios with the Motorola APX6000 P25 radios required to successfully migrate to the EBRCSA system. Additionally, staff recommends the replacement of 15 portable radios for Public Works by purchasing Motorola APX4000 P25 radios. Further, staff recommends the purchase of the required accessories, software, and equipment to maintain compliance with the EBRCSA Operating Agreement. Finally, staff is also recommending the Police Department replace 5 Motorola Model APX6500 vehicle radios and related accessories. This purchase will be accomplished through a cooperative agreement on Contra County Bid # 0904 -018 and contract dated January 5, 2012. Following Finance Committee approval of the above radio equipment, a resolution will be presented to the City Council for approval. DISCUSSION The East Bay Regional Communications System Authority (EBRCSA) was created on September 11, 2007 with the formation of a joint powers authority. The project mission is to build, own, and operate a state -of -the -art P25 compliant communications system for the public agencies within Alameda and Contra Costa counties. With this goal, the City signed the Project Operating Agreement on February 1, 2011 by resolution 2010 -124 (approved on September 20, 2010). The project is scheduled to be complete and fully operational on December 30, 2012. Based on this new operating system, the current portable and vehicle radios will no longer work. The purchase of the necessary equipment will bring the City into compliance with the EBRCSA Project Operating Agreement.