Finance Highlights 2012 0601 - Laserfiche WebLink

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Purchase of Motorola Radios and Accessories June 1, 2012 The costs for the departmental components for the purchase include: 111 Police portable radios $408,800 5 Police in -car radios 19,800 15 Public Works radios 40,700 Total $469,300 Funding for the radio equipment can be made available from grant funds, the Asset Seizure Fund, and the General Fund. Eligible grant funding can include the following: Justice Assistance Grant 2009- $62,200 Justice Assistance Grant 2010- 60,200 Justice Assistance Grant 2012- 30,800 Supplemental Law Enforcement- 25,000 Service Funds 2013 178,200 Asset Seizure Fund 50,000 Total Special Revenue Funds $228,200 Nearly one -half of the radio purchase costs can be covered by special revenue fund sources. The balance is recommended to come equally from the Information Technology Fund and the General Fund's fund balance. The 2012 -13 Proposed Budget includes an allocation from the Police Department to Information Technology amounting to $1,271,100. Information Technology's fund balance amounts to $1,100,000, allowing for the diversion of $120,550 of the 2012 -13 Police allocation to the EBRCS radio purchase costs. The Proposed Budget reflects adequate fund balance in the General Fund for the balance of the radio costs. The non - special revenue funding includes: Information Technology Fund $120,550 General Fund (fund balance) $120,550 Total EBRCS Radio Funding $469,300 CONCLUSION Staff recommends the Finance Committee approve purchasing 111 Motorola APX6000 P25 radios and 15 Motorola APX4000 P25 portable radios. Staff recommends the purchase of the required accessories, software, and equipment to maintain compliance with the EBRCSA Operating Agreement. Finally, staff is also recommending the Police Department replace 5 Motorola Model APX6500 vehicle radios and related accessories. Following Finance Committee approval of the above radio equipment, a resolution will be presented to the City Council for approval.