8G Consent 2012 0716 - Laserfiche WebLink

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File Number: 12 -224 agency processes requests from telecom companies to install facilities on agency property. The survey showed a lack of consistency in process, agreements, and fees charged. In addition, few agencies knew the fees charged by other agencies and how other agencies were handling telecom company requests. Many agencies allow the telecom companies to lead the negotiations. Agencies with a lot of experience with telecom companies have streamlined their processes by having standard agreements and established rates in place in advance. For example, the City of San Jose established two standard agreements and a rate schedule that was approved by its City Council. This allows San Jose to offer telecom companies an efficient process that takes much less time and provides an incentive to telecom companies to use city land due to tight time frames for facilities installation. This approach gives San Jose a stronger negotiating position with telecom companies. City staff collected various agency telecom agreements and rate schedules. It is from these documents that staff, working with the City Attorney, developed the proposed standard agreement and rate schedule for the City. The proposed rates are on the upper end of the agency fees surveyed, but they are competitive since the City is able to offer telecoms a swift processing time. Current Agency Policies Zoning Code Section 4 -1686 B. 2 exempts telecommunication applications on City -owned properties from formal Planning Department approvals. Practice has required administrative approval of proposed project plans by the Public Works Department prior to submittal of building permits. Committee Review and Actions On June 13, 2012, the Facilities and Transportation Committee reviewed the proposed agreement and rate schedule. Applicable General Plan Policies The following General Plan Policy is applicable to telecom structures within the City: Goal 7.08 Telecommunication Infrastructure - Coordinate with the School Districts, the private sector, and local business organizations to upgrade and expand telecommunications infrastructure in San Leandro, including fiber optics, cable, DSL, and other emergency forms of information technology. The proposed agreement and fee structure is consistent with this General Plan goal. Permits and/or Variances Granted Each application will be reviewed administratively by Public Works staff to ensure that the proposed facilities can be adequately accommodated on City property without interference to on -site and surrounding existing uses. City of San Leandro Page 2 Printed on 711012012