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Measure Z Oversight Committee as Required by Ordinance No. 2010-022 (appoints David Grodin, Geraldine Mellen, Esther Collier, and Corina Lopez, each to serve a 3-year term expiring
<br />on August 31, 2015) WHEREAS, Measure Z requires that a Citizens Oversight Committee should be appointed and charged with review and oversight of the revenues and expenditures derived
<br />from Measure Z funds; and WHEREAS, the City Council for the City of San Leandro set the criteria for the Citizens Oversight Committee to include representatives from the following
<br />stakeholder groups: 1. A member representing the San Leandro Chamber of Commerce. 2. A member representing a residents or homeowners association. 33. A member from a City Board or Commission.
<br />4. A member who owns a business located in San Leandro. 5. A member representing the Retail Downtown Business Association; and WHEREAS, the City invited interested persons to submit
<br />applications for membership on to the Committee; and WHEREAS, the City of San Leandro City Council Finance Committee received the applications, reviewed all qualified applicants, and
<br />recommends four candidates for appointment by the full City Council: 1. David Grodin, Representing the Chamber of Commerce. 2. Geraldine Mellen, Officer of an HOA. 3. Esther Collier,
<br />City Board or Commission Member. 4. Corina Lopez, Owner of a business located in San Leandro; and WHEREAS, the City Council wishes to invite interested persons from the Retail City
<br />of San Leandro Page 1 Printed on 8/28/2012
<br />File Number: 12-403 Downtown Business Association to submit applications for review and approval by the full City Council. NOW, THEREFORE, the City Council of the City of San Leandro
<br />does RESOLVE as follows: The group of recommended candidates detailed above is appointed to the Measure Z Citizens Oversight Committee to serve a three-year term expiring on August
<br />31, 2015 . City of San Leandro Page 2 Printed on 8/28/2012
<br />CITY OF SAN LEANDRO MEMORANDUM DATE: November 2, 2012 TO: Finance Committee FROM: Chris Zapata, City Manager BY: David Baum, Finance Director SUBJECT: Financial Reports Calendar RECOMMENDATION
<br />Staff recommends that the Finance Committee review and accept the Financial Reports calendar for 2012. OVERVIEW On September 7, 2012 a two-year budget calendar was approved by the Finance
<br />Committee. Staff is now presenting the Financial Reports calendar for discussion and approval. Financial reports are required by local, state and federal laws authorities. On the local
<br />level, the City is required to adopt an annual budget and audited financial statements. Additional reports are prepared to monitor actual results versus budget to inform the Council
<br />of potential appropriation adjustments. The state imposes additional reporting requirements such as the annual report of financial transactions, streets and roads, and employee compensation.
<br />Federal grants require the Single Audit to ascertain that federal programs are administered properly at the local level. The Internal Revenue Code directs staff to submit reports for
<br />a wide variety of activities, including wage withholding taxes (w-2 forms), vendor compensation (1099 forms) and reports relating to tax-exempt debt. The Financial Reports calendar lists
<br />internal reports that are needed to prepare financial statements in accordance with generally accepted accounting principles (GAAP). The GAAP reports include the annual actuarial reports
<br />and bank reconciliations. If interested, the Committee or Council may wish to receive a formal presentation of one
<br />e pleased to present any of this information. 1
<br />Financial Reports Prepared and Submitted by Finance Department Requirement Time Frame Responsible Party Government Authority Entity Receiving Report 1 1099 -Vendor Wage Report statement
<br />Finance Staff Internal Revenue Code Annual Vendors January 31 Vendors Annual Federal and State reporting March 15 Federal and State Annual 2 Single Audit Report March 31 Finance Staff
<br />OMB Circular A-133 State Controller Annual 3 Investment Policy Review June 30 Finance Director G.C. 53600 City Council, Public Annual 4 Annual Operating and Capital Budgets June 30 Finance
<br />Director and City Manager San Leandro City Charter §505 thru 520 City Council, City's Website, Public Annual 5 Annual Budget in Brief July 30 Finance Director City Council City Council,
<br />Public Annual 6 Annual Tax Rates and Service Fees CPI Update June 30 Finance Director SLAC 6-4-100, SLMC 2-18-210, 2-2-500, 2-13-140 Alameda County and Service Providers Annual 7 Annual
<br />Loss Run Reports (Tort claims and Workers' Compensation claims) July 20 Risk Management GAAP Actuary Annual 8 Annual Lien Reports August 10 Finance Director SLMC 2-2-556, 3-6-210, 3-2-255,
<br />4-6-410, 3-14-820, 1-12-600 and Calif. Streets & Hwy Code §5600 (22-7-3) Alameda County Tax Assessors Office Annual 9 Annual Actuarial Report September 30 Risk Management GAAP City of
<br />San Leandro and Financial Auditors Annual 10 Report of all financial transactions to State Controller in a form prescribed by the State Controller October 18 Finance Director G.C. 53891
<br />State Controller Annual 11 Report of Expenditures for Street and Road October 1 Finance Staff G.C. 2151-2152 State Controller Annual 12 Annual Certification to Receive funds from the
<br />Public Library Fund December 1 Finance Director Education Code 1-1-11-1.5 California State Library Annual 13 Annual report on developer fees collected (DFSI) December 31 Finance Staff
<br />G.C. 66006 (b) City Council/Finance Committee Annual 14 Comprehensive Annual Financial Report (CAFR) December 31 Finance Director Bondholders Finance Committee, multiple agencies, bond
<br />holders, newspaper and city's webpage Annual 15 Government Compensation in California December 31 Finance Staff G.C. 53891 State Controller Annual 16 Measure B Grant December 31 Finance
<br />Staff ACTA ACTA Annual 2
<br />Financial Reports Prepared and Submitted by Finance Department Requirement Time Frame Responsible Party Government Authority Entity Receiving Report 17 Transportation Development Act
<br />(TDA) December 31 Finance Staff MTC State Controller, MTC Annual 18 Possessory Interest Report 15th day of the first of the month in which the lien date occurs Finance Staff State Board
<br />of Equalization State Board of Equalization Annual 19 Annual Report on Voter-approved Obligations including Community Facility District(CFD) January Finance Director G.C. 53411 City
<br />Council/Finance Committee Annual 20 Mandated Cost Reimbursement Requests January Consultant (Maximus) G.C. 17560 State Controller Annual 21 Gann Appropriation Limit June 30 (submitted
<br />with Budget) Finance Staff G.C. 7910 City Council/Finance Committee Annual 22 Data gathering for Mandated Cost Reimbursement Requests September City Staff Various Agencies Various Agencies
<br />Annual 23 Employees W-2 Wage statement Finance Staff Internal Revenue Code federal and state Annual Employees January 31 Finance Staff Employees Annual Federal and State reporting March
<br />15 Finance Staff Federal and State Annual 24 Monthly Bank Reconciliation 30 days after each month end Finance Staff GAAP City Auditors Monthly 25 PERS retirement reporting End of each
<br />pay period Finance Staff GAAP CalPERS Monthly 26 Investment quarterly reports -to legislative body (Finance Committee) 30 days from end of quarter Finance Director G.C 53646 (b) City
<br />Council/Finance Committee Quarterly 27 Federal quarterly payroll wage reports (941) Quarterly Finance Staff Internal Revenue Code Federal and State Quarterly 28 Financial quarterly reports
<br />-revenues, expenditures and fund balances Quarterly Finance Director G.C. 41004 City Council/Finance Committee Quarterly 29 Grant reports (COPS, JAG, and frontline) Quarterly Finance
<br />Staff federal grants Multiple Agencies Quarterly 30 Recognized Obligations Payment Schedule (ROPS) Sept 1 and April 1 Finance Staff Alameda County Semi Annual 31 Public Records Act Requests
<br />10 days from request date Finance Staff/Risk Management G.C. 6250 Public 32 Pension Obligation Bonds Annual Disclosure to SEC repository 31-Mar Finance Staff Bond Docs Multiple Agencies
<br />Annual 33 Tax Allocation Bonds Annual Disclosure to SEC repository 1-Feb Finance Staff Bond Docs Multiple Agencies Annual 34 Certificates of Participation Annual Disclosure to SEC repository
<br />1-Feb Finance Staff Bond Docs Multiple Agencies Annual 35 New Business Licenses Issued Quarterly Finance Staff City Council/Finance Committee Quarterly Notes: OMB is Office of Management
<br />and Budget of the federal government G.C. is Government Code of the state government GAAP is Generally Accepted Accounting Principles SLMC is San Leandro Municipal Code 3
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