Laserfiche WebLink
<br />City of San Leandro Meeting Date: December 3, 2012 Staff Report File Number: 12-558 Agenda Section: CONSENT CALENDAR Agenda Number: 8.E. TO: City Council FROM: Chris Zapata City Manager <br />BY: David Baum Finance Director FINANCE REVIEW: David Baum Finance Director TITLE: Staff Report for the Matter of the Two-Year Budget Calendar for Fiscal Years 2013-14 and 2014-15 SUMMARY <br />AND RECOMMENDATIONS Staff recommends City Council review and accept the biennial budget calendar for fiscal years 2013-14 and 2014-15. BACKGROUND On January 14, 2011 a biennial budget <br />process was discussed with the Finance Committee, and staff considered starting this process for fiscal years 2012-13 and 2013-14. Subsequently, the Director of Finance position was <br />vacated and the Finance Committee agreed that the biennial budget process be delayed until a permanent Director was hired. On September 7, 2012 staff presented a draft of the biennial <br />budget calendar for fiscal years 2013-14 and 2014-15 to the Finance Committee, recommending review and acceptance. On October 1, 2012 the Finance Committee highlights were presented <br />to Council on the Consent Calendar and accepted as submitted. Staff proposes a biennial budget process for fiscal years 2013-14 and 2014-15. The biennial budget is a good planning <br />tool, especially when a City is not experiencing economic hardship and budget reductions when a multiyear budget may require numerous modifications. Attached is a proposed biennial <br />budget calendar for the City Council review which contains key tasks and dates, such as Council work sessions, public hearings and adoption of the biennial budget. Staff included <br />an estimated time for City Councils Winter Planning Session, subject to Councils availability, on Saturday, January 26, 2013. ATTACHMENT · Proposed Biennial Budget Calendar for the <br />preparation of fiscal year 2013-14 and 2014-15 City of San Leandro Page 1 Printed on 12/3/2012 <br />File Number: 12-558 budgets PREPARED BY: David Baum, Finance Director, Finance Department City of San Leandro Page 2 Printed on 12/3/2012 <br />11/26/2012 Date Responsibility Task Description 11/13/2012 BTAC Budget calendar, budget assumptions, City Manager's budget message for kick-off 11/29/12 All Budget Kick-Off Meeting 11/30/12 <br />All Budget Question and Answer 12/5/12 ISF Managers Internal Service Fund flexsheets and allocations due to Finance 12/18/12 BTAC Budget process update 12/21/12 All Department Budget <br />Requests/Eden Updated DUE to Finance (all funds, expenditures and revenues) 1/7 & 1/22 City Council Regularly scheduled City Council meetings 1/22/13 BTAC Budget process update 1/22/13 <br />City Council Mid-year budget adjustments 1/26/13 City Council Winter Planning Session (Budget update, assumptions and State budget update) 2/4 & 2/19 City Council Regularly scheduled <br />City Council meetings 2/19/13 BTAC Budget process update 2/19/13 City Council Mid-Year Financials and Forecast for Revenue & Expenditures 2/25/13 City Council WORK SESSION -Capital Improvement <br />Program (CIP) 3/4 & 3/18 City Council Regularly scheduled City Council meetings 3/11/13 City Council WORK SESSION -1st budget session -General Fund update and projections, CIP Follow-up <br />3/19/13 BTAC Budget process update 4/1 & 4/15 City Council Regularly scheduled City Council meetings 4/8/13 City Council WORK SESSION -2nd budget session -general fund follow-up and <br />all other funds 4/26/13 Finance Complete initial draft of biennial budget 2013-14 and 2014-15 5/6/13 City Council Public Hearing Master Fee Schedule and 911, EMT and Business License <br />Taxes 5/10/13 Finance Proposed biennial budget binders delivered to City Council and City Manager 5/20/13 City Council Proposed 2013-14 and 2014-15 Biennial Budget presentation 5/24/13 <br />Finance Place proposed biennial budget on the City's website 5/27/13 Finance Statutory deadline to deliver City Manager's Proposed Budget to City Council (35 days prior to June 30) 5/30/13 <br />All All Employee Briefing -Proposed Biennial Budget 6/3/13 City Council Meeting -Public Hearing 2013-14 & 2014-15 Proposed Biennial Budget and Appropriation Limit 6/17/13 City Council <br />Meeting -Biennial Budget Adoption (alternate date if needed) 7/19/13 Finance Provide Budget in Brief copies to City Council and post to City's website 8/1/13 Finance Place adopted biennial <br />budget on City's website 8/26/13 Finance Submit Operating and Capital Biennial Budgets to Government Finance Officers Association for award consideration (deadline 8/31/13) 1/15-5/15/14 <br />All Update biennial budget for fiscal year 2014-15 BTAC = Budget Technical Advisory Committee comprised of City Manager's Office, Finance and Human Resources CITY OF SAN LEANDRO Biennial <br />Budget Calendar 2013-14 and 2014-15 G:\BUDGET\2013-14 and 2014-15\Budget Development\Calendar\Summary Calendar 11-15-1212-3-12 CC <br />City of San Leandro Meeting Date: December 3, 2012 Minute Order - Council File Number: 12-573 Agenda Section: CONSENT CALENDAR Agenda Number: TO: City Council FROM: Chris Zapata City <br />Manager BY: David Baum Finance Director FINANCE REVIEW: David Baum Finance Director TITLE: MOTION: Motion Accepting the Biennial Budget Calendar for Fiscal Years 2013-14 and 2014-15 <br />City of San Leandro Page 1 Printed on 12/3/2012