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City of San Leandro <br />Meeting Date: March 18, 2013 <br />Staff Report <br />Agenda Section:File Number:13-065 CONSENT CALENDAR <br />Agenda Number:8.D. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Debbie Pollart <br />Acting Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for an Ordinance Amending Title 1, Chapters 1-5 and 1-6 of the <br />San Leandro Municipal Code Relating to Contracts for Public Works Projects <br />and Contracts for Purchases <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council adopt an ordinance amending Title 1, Chapters 1-5 <br />and 1-6 of the San Leandro Municipal Code relating to contracts for public works projects and <br />contracts for purchases. <br />BACKGROUND/DISCUSSION <br />Currently, contracts for public works projects under $15,000 are awarded by the City <br />Manager, and contracts for $15,000 or more are awarded by the City Council. The <br />proposed ordinance would change the limit to allow the City Manager to award contracts <br />for public works projects up to $50,000, and the City Council would award contracts of <br />more than $50,000. This change is intended to reserve the use of City Council time to <br />addressing larger projects, and to allow the City Manager to handle more routine projects <br />and purchases. <br />In addition, the threshold for competitive or informal bidding for purchases was established <br />over ten years ago. The proposed ordinance would raise the threshold at which informal <br />competitive bidding is required for the purchase of equipment, materials or supplies from <br />$3,000 to $5,000. <br />Finally, the proposed ordinance would allow the requesting department to solicit the bids, <br />following the Finance Department’s Purchasing Policy , for the informal competitive <br />process when purchasing equipment, material or supplies. Currently the Purchasing Agent <br />is required to solicit the bids. <br />Page 1 City of San Leandro Printed on 3/13/2013