Agmt 2013 The Planning Center DC&E

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CITY OF SAN LEANDRO SAN LEANDRO SHORELINE DEVELOPMENT PROJECT EIR EXHIBIT A: WORK SCOPE AND COSTS 3. KICK-OFF MEETING The Planning Center I DC&E team will attend a kick-off meeting with City staff and project applicant representatives to discuss expectations and concerns, and to review key issues, information needs,work products,and delivery schedule. The methodology to be used for traffic modeling and impact analysis will also be reviewed at this meeting to ensure it is fully aligned with that used on other ongoing projects in San Leandro. After the kick-off meeting, The Planning Center I DC&E team will re-visit and photograph the project site, paying particular attention to features and issues identified at the kick-off meeting. 4. PROJECT DESCRIPTION The Planning Center I DC&E will draft a Project Description using graphics and textual information provided by the project applicant. The Project Description will include detailed information on the City and demolition,site preparation and construction, including project features designed to avoid or offset potential environmental impacts including stormwater, noise, and hazardous materials impacts. Within two weeks of the kick-off meeting, The Planning Center I DC&E will submit one electronic copy of the Project Description to City staff for review and comment. Upon approval by City staff, the Project Description will be distributed to The Planning Center I DC&E team for reference. 5. WEEKLY STATUS MEETINGS In addition to the scoping meetings and kick-off meeting The Planning Center I DC&E will facilitate weekly status meetings held each week from project start-up through to publication of the Draft EIR, and during subsequent document preparations stages in order to maintain close,effective communication between project team members and to ensure that obstacles to progress are addressed and resolved in a timely manner. The Planning Center I DC&E assumes 40 weekly status meetings. The Planning Center I DC&E will set up a conference line and each week at the appointed time City staff,project applicant representatives,and The Planning Center I DC&E team members will dial in to discuss and resolve any obstacles to progress. The Planning Center I DC&E will prepare and maintain a Project Schedule and an Action Item List that will serve as the basis for the weekly status meetings. The Action Item List will identify: subject, issue, action required, owner/responsible party, due date, and status. THE PLANNING CENTER I DC&E 3 MAY 1,2013