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City of San Leandro <br />Meeting Date: June 17, 2013 <br />Staff Report <br />Agenda Section:File Number:13-303 ACTION ITEMS <br />Agenda Number:10.A. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Lianne Marshall <br />Assistant City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolution Authorizing the City Manager to Execute a <br />Services Agreement with AVI-SPL for $395,381.97 to Design, Construct and <br />Implement a Turn-key Audiovisual Technology Enhancement to the City <br />Council Chamber to Enable Video Broadcast of City Council Meetings <br />SUMMARY AND RECOMMENDATION <br />Staff recommends the City Council approve the Services Agreement with AVI -SPL in the <br />amount of $395,381.97 for the necessary upgrades to the audio system, design and <br />installation of video cameras, and upgrades to the voting system and speaker timer hardware <br />components. This project is funded from public, educational and government (PEG) funds, <br />which must be used on capital projects that provide greater public access to government <br />BACKGROUND <br />One of the goals of the City Council includes expanding community involvement and <br />“transforming San Leandro into a center for innovation”. This project is to update the audio <br />system and install video cameras in the City Council Chamber to support the goal. An <br />analysis of the Council Chamber revealed an audio system with hardware that is over two <br />decades old. The loudspeakers have lost their fidelity, the Council Chamber’s acoustics are <br />poor and the audio signal that is broadcast over the web contains too much background noise <br />that makes listening difficult . Visual presentations by staff or the public can only be seen on a <br />projection screen that is positioned at an odd angle to the audience seats. Many of the seats <br />on the east side (near the main door) of the Council Chamber provide poor sight lines to the <br />screen. There are no current options available to capture presentations for later viewing and <br />archiving. <br />Analysis <br />The City of San Leandro is the only city in Alameda County that does not video broadcast its <br />Page 1 City of San Leandro Printed on 6/11/2013