8H Consent 2013 0701 - Laserfiche WebLink

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CITY OF SAN LEANDRO MEMORANDUM ON INTERNAL CONTROL JUNE 30, 2012 SCHEDULE PRIOR YEAR OF OTHER MATTERS Review Draft 6/18/2013 5:11:57 PM Effect: The Treasurer’s Report is misreporting the proper value of the investments for which the City is currently holding. Cause: The preparer of the Treasurer Report did not include all activity in the quarter to reflect the correct balance of the City’s investments. Recommendation: When preparing the Treasurer’s Report, the City should capture all activities in a given period to reflect the most current and up to date value of the City’s investments. Current Status: The Treasurer’s report is a compilation of data from the investment firm and cities financial information system. City staff will continue to strive for accuracy and review the data reported by the investment firm prior to submitting report to City Council. 2011-04 Timesheet Procedures Criteria: The City is required to have timesheets of hourly, part-time employees, and exception-only basis submitted and have the appropriate employee and supervisor signatures on timesheets in order to ensure that all time entered have been properly reviewed and approved. Condition: Per review of the City’s timesheets, one timesheet that could not be provided and of the twenty- three timesheets selected for review, four did not have the proper employee signature, one did not have the supervisor’s signature, and one had two signatures on the supervisor signature line with no employee signature. In addition, it was noted that the department heads’ timesheets were signed off by an employee within their respective department. Cause & Effect: The missing timesheets and timesheets without review for accuracy could indicate that the time recorded in the system does not correspond to the true hours worked by the employee. Recommendation: The City should make sure all employees turn in their timesheets and have them properly approved, entered, and filed.