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City of San Leandro <br />Meeting Date: July 15, 2013 <br />Staff Report <br />Agenda Section:File Number:13-335 CONSENT CALENDAR <br />Agenda Number:8.E. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Carolyn Knudtson <br />Recreation and Human Services Director <br />FINANCE REVIEW:Not Applicable <br />TITLE:Staff Report for a Resolution Amending Section §17.1.100 of Chapter 17.1 of <br />the San Leandro Administrative Code to Amend the Regular Meeting <br />Schedule of the Youth Advisory Commission <br />Staff recommends that the City Council adopt the attached resolution relating to the rules and <br />procedures of the Youth Advisory Commission . The resolution will amend the regularly <br />scheduled meeting days of the Youth Advisory Commission to state that meetings will be held <br />two times each month, with the specific meeting days to be determined by the needs of the <br />Commission. <br />BACKGROUND <br />On May 20th 2013, the Youth Advisory Commission discussed possible changes to the regular <br />meeting schedule. Given the growing size and role of the Youth Advisory Commission , it was <br />decided to relocate the monthly meetings from the South Offices location to the Marina <br />Community Center. The new location will better suit the size and needs of the Commission. <br />The change in location led to the discussion of changing the regularly scheduled days of the <br />meeting as well. Given the schedules and commitments of the large Commission, a <br />mid-week meeting date was preferred. <br />In addition, the amendment will also reduce overtime costs incurred by the Department. <br />Given limited staff resources , amending the meeting days from Monday will allow the <br />Commission meeting to be staffed without incurring overtime costs . <br />The Commission discussed the change, and concurs with the change in date and location. <br />The amendment to the Administrative Code will allow these minor adjustments to be made at <br />the discretion of the Youth Advisory Commission without obtaining consent from the City <br />Council for each change. <br />Board/Commission Review and Actions <br />Page 1 City of San Leandro Printed on 7/9/2013